Oversight Board/Meeting Minutes-2016-07-01 - Revision history

Quozl: renumber motion

2017-05-11T22:09:15Z

renumber motion

← Older revision		Revision as of 18:09, 11 May 2017
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	==== Motion to create a Finance Manager position ====		==== Motion to create a Finance Manager position ====

	;AGREED MOTION 2016-42 Walter Bender, posting motion initially drafted by Caryl Bigenho (member) and Tony Anderson (SLOB) and Adam Holt (SLOB): The Sugar Labs Oversight Board shall appoint a Finance Manager by majority vote from among the members of Sugar Labs Oversight Board. The Finance Manager serves at the will of the board. The Finance Manager may be paid a stipend at the discretion of the board. Duties of the Finance Manager will be to: 1. Serve as Sugar Lab's central coordinator on all financial matters. 2. Report quarterly at a scheduled Oversight Board meeting the following: Confirmation of the accuracy of the previous quarter's report according to the Software Freedom Conservancy; Balance at the beginning of the quarter preceding the meeting; Expenses during the quarter; Income received during the quarter; Balance at the end of the quarter. 3. The Finance Manager has discretion to approve petty cash amounts up to $200 to pay for miscellaneous expenditures critical for the functioning of Sugar Labs. If approved and everything is in order, these will often be paid within (about) 30 days of when they are submitted to the Software Freedom Conservancy, who control Sugar Labs' banking. If not approved, the applicant is free to ask for a vote at a future Oversight Board meeting. 4. All motions for funding of larger projects will be presented first to the Finance Manager who will review them to be sure the funds are being used in a way that appears fiscally sound. If everything is in order, the Finance Manager will place the motion on the agenda for consideration at the next possible Oversight Board meeting, and circulate on the IAEP mailing list for public discussion. 5. At the meeting, after a finance motion has been moved and seconded, discussion should be confined to the motion.<br>(5 votes for, 2 against)<br>(Full motion with sample financial report available at http://www.mail-archive.com/iaep@lists.sugarlabs.org/msg17107.html)		;AGREED MOTION 2016-42B (formerly 2016-42) Walter Bender, posting motion initially drafted by Caryl Bigenho (member) and Tony Anderson (SLOB) and Adam Holt (SLOB): The Sugar Labs Oversight Board shall appoint a Finance Manager by majority vote from among the members of Sugar Labs Oversight Board. The Finance Manager serves at the will of the board. The Finance Manager may be paid a stipend at the discretion of the board. Duties of the Finance Manager will be to: 1. Serve as Sugar Lab's central coordinator on all financial matters. 2. Report quarterly at a scheduled Oversight Board meeting the following: Confirmation of the accuracy of the previous quarter's report according to the Software Freedom Conservancy; Balance at the beginning of the quarter preceding the meeting; Expenses during the quarter; Income received during the quarter; Balance at the end of the quarter. 3. The Finance Manager has discretion to approve petty cash amounts up to $200 to pay for miscellaneous expenditures critical for the functioning of Sugar Labs. If approved and everything is in order, these will often be paid within (about) 30 days of when they are submitted to the Software Freedom Conservancy, who control Sugar Labs' banking. If not approved, the applicant is free to ask for a vote at a future Oversight Board meeting. 4. All motions for funding of larger projects will be presented first to the Finance Manager who will review them to be sure the funds are being used in a way that appears fiscally sound. If everything is in order, the Finance Manager will place the motion on the agenda for consideration at the next possible Oversight Board meeting, and circulate on the IAEP mailing list for public discussion. 5. At the meeting, after a finance motion has been moved and seconded, discussion should be confined to the motion.<br>(5 votes for, 2 against)<br>(Full motion with sample financial report available at http://www.mail-archive.com/iaep@lists.sugarlabs.org/msg17107.html)

	==== Motion to request a membership donation ====		==== Motion to request a membership donation ====

Quozl: fix date

2017-05-11T22:07:05Z

fix date

← Older revision		Revision as of 18:07, 11 May 2017
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	== Oversight Board Meeting Notes ~~201~~-07-01 ==		== Oversight Board Meeting Notes 2017-07-01 ==

	=== In attendance ===		=== In attendance ===

Walter at 16:36, 6 July 2016

2016-07-06T16:36:02Z

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 * Motion to create a Finance Manager position;
-* <strike>Motion regarding GSoC mentoring stipends [https://docs.google.com/document/d/1CPQRFvCwj-Az79PB3Y85aK8Pv5Sl1EODs07m9phAS5U/edit];</strike> (This motion has already been passed.)
+* Motion to request a membership donation;
-* Motion to request a membership donation [https://docs.google.com/document/d/1CPQRFvCwj-Az79PB3Y85aK8Pv5Sl1EODs07m9phAS5U/edit];
+* Motion to have motions submitted by oversight board members.
-* Motion to have motions submitted by oversight board members;
-* Discussion of merits of applying for inclusion in GitHub Education pack [https://education.github.com/pack];
+==== GSoC update ====
-* Planning for Turtle Art Days in Caacupe (October) and Abuja (August);
+Walter gave an update (positive) regarding the progress of the GSoC interns (and thanked the mentors for their support). See the blogs linked from [[Summer_of_Code/2016]] for more details.
-* GSoC update.

Walter: Created page with "* Motion to create a Finance Manager position; * Motion regarding GSoC mentoring stipends [https://docs.google.com/document/d/1CPQRFvCwj-Az79PB3Y85aK8Pv5Sl1EODs07m9phA..."

2016-07-06T16:15:43Z

Created page with "* Motion to create a Finance Manager position; * <strike>Motion regarding GSoC mentoring stipends [https://docs.google.com/document/d/1CPQRFvCwj-Az79PB3Y85aK8Pv5Sl1EODs07m9phA..."

New page
* Motion to create a Finance Manager position;
* <strike>Motion regarding GSoC mentoring stipends [https://docs.google.com/document/d/1CPQRFvCwj-Az79PB3Y85aK8Pv5Sl1EODs07m9phAS5U/edit];</strike> (This motion has already been passed.)
* Motion to request a membership donation [https://docs.google.com/document/d/1CPQRFvCwj-Az79PB3Y85aK8Pv5Sl1EODs07m9phAS5U/edit];
* Motion to have motions submitted by oversight board members;
* Discussion of merits of applying for inclusion in GitHub Education pack [https://education.github.com/pack];
* Planning for Turtle Art Days in Caacupe (October) and Abuja (August);
* GSoC update.