Sugar Labs - User contributions [en]

Oversight Board/Meeting Minutes-2013-01-07

2013-01-09T15:54:33Z

Bkuhn: Note about financial documents being unaudited.

In attendance:

SLOB members: [[User:Walter|walterbender]], Claudia Urrea, Daniel Francis, Gerald Ardito

Community members including: Tony Forster and John Tierney

== Agenda ==

# Introduction of the new board
# Finances
# Discussion of ideas for 2013
# Odds and ends

=== Introduction of the new board ===

We thanked Chris, Sebastian, and Aleksey for their numerous contributions to Sugar and the Sugar oversight board. We also thanked Luke for once again running the election.

=== Finances ===

Robert Fadel created a summary (included below) of our 2012 financial position. Software Freedom Conservancy noted after the meeting that these financial detials are an unaudited draft financial document for CY 2012, and that Conservancy's FY is from Feb-March, which doesn't match the calendar year.

{| border=1 cellpadding=3 style="border: 1px solid white; border-collapse: collapse; background: #e3e4e5;" |-style="background:#787878; color: white;"
!colspan="6"|Profit & Loss For Period Covering 01/01/12 to 12/31/12
|-
!colspan="6" align="left"|Revenues
|-
|Income|| || || ||align=right|$0.00||
|-
| ||Donations|| ||align=right|$151.00|| ||
|-
| || ||Individual||align=right|$0.00|| ||
|-
| ||Interest Income|| ||align=right|$0.00|| ||
|-
| || ||Dividend||align=right|$3.45|| ||
|-
!Total Income!! !! !! !! !!align=right|$154.45
|-
!colspan="6" align="left"|Expenses
|-
|Expenses|| || || ||align=right|$0.00||
|-
| ||Bank Service Charge|| ||align=right|$25.00|| ||
|-
| || ||PayPal||align=right|$5.22|| ||
|-
| ||Computer|| ||align=right|$4,699.29|| ||
|-
| ||Conferences|| ||align=right|$0.00|| ||
|-
| || ||GUADEC||align=right|$2,130.24|| ||
|-
| ||Hosting|| ||align=right|$12.50|| ||
|-
!Total Expenses!! !! !! !! !!align=right|$6,872.25
|-
!Net Loss for Period!! !! !! !! !!align=right|$6,717.80
|}

{| border=1 cellpadding=3 style="border: 1px solid white; border-collapse: collapse; background: #e3e4e5;" |-style="background:#787878; color: white;"
!colspan="6"|Balance Sheet 12/31/12
|-
!colspan="6" align="left"|Assets
|-
|Assets|| || || ||align=right|$0.00||
|-
| ||Current Assets|| ||align=right|$0.00|| ||
|-
| || ||Cash in Wallet||align=right|$0.00|| ||
|-
| || ||Google Checkout||align=right|$7,249.30|| ||
|-
| || ||PayPal||align=right|$-682.82|| ||
|-
| || ||Checking Account||align=right|$-15,521.27|| ||
|-
| || ||Savings Account||align=right|$0.00|| ||
|-
| || ||Vanguard General||align=right|$7,777.53|| ||
|-
| || ||Vanguard Money Market||align=right|$21,147.33|| ||
|-
| ||Gandi Prepaid Account|| || ||align=right|$-12.50||
|-
| ||Retained Earnings|| || ||align=right|$0.00||
|-
| ||Account Receivable|| || ||align=right|$0.00||
|-
|Imbalance-USD|| || || || ||align=right|$0.00
|-
|Orphan-USD|| || || || ||align=right|$0.00
|-
!Total Assets!! !! !! !! !!align=right|$19,957.57
|-
!colspan="6" align="left"|Liabilities
|-
|Liabilities|| || || ||align=right|$0.00||
|-
| ||Credit Card|| ||align=right|$0.00|| ||
|-
| || ||AMEX||align=right|$6,829.53|| ||
|-
| ||Accrued Accounts Payable|| || ||align=right|$0.00||
|-
!Total Liabilities!! !! !! !! !!align=right|$6,829.53
|-
!colspan="6" align="left"|Equity
|-
|Equity|| || || ||align=right|$0.00||
|-
| ||Opening Balances|| ||align=right|$0.00|| ||
|-
!Retained Earnings!! !! !! !! !!align=right|$13,128.04
|-
!Total Equity!! !! !! !! !!align=right|$13,128.04
|-
!Total Liabilities and Equity!! !! !! !! !!align=right|$19,957.57
|}

=== Discussion of ideas for 2013 ===
* a global Sugar meeting for 2013
* more Sugar Camps (with some travel subsidies for developers and teachers and ''children'')
::we are going to have a Sugar Camp early next month in the Bay Area... it will be small and focused... I think on cloud integration, but the theme is not completely firm
* promoting Sugar with educators...
* online chats to build community with teachers...
:: ClaudiaU: we can ask our educators in countries to invite at least one teacher....
:: GeraldA: I can invite some teachers as well.
* take advantage of the wealth of Sugar hackers in .UY to start a bottom-up shake up of the use of computers in the schools
:: if each hacker identified a couple of willing teachers, we could make a lot happen
* Turtle Art Day
:: sdanielf: just an idea, let's follow a Turtle Art Day from all the countries
:: ClaudiaU: I think TA would be one way to have fun.... 1) thinking about how to support (materials, online chat, local workshops, etc) and 2) how to show everyone's work...
* In May, we will be releasing Sugar 1.0; some event around that release?
* Evangelize about the Sugar evaluation tools

'''Actions''': ClaudiaU agreed to share ''Making Learning Visible'' with SLOB members (and Tonyf and JT4Sugar)

=== Odds and ends ===
# We have a private mailing list for slobs but the convention is to CC iaep unless there is a reason for privacy... it is more a convenience and archive than back channel
# All the meeting notes are logged in the wiki (as well as in the [http://meeting.sugarlabs.org/sugar-meeting meeting logger])
# There is a [[Sugar_Labs/SFC_Fiscal_Agreement|Fiscal Agreement]] all SLOB members need to file with the SFC
# We tend to meet both on a regular schedule and on demand... but early in the year, it is good to meet more often
# Please do not be shy about bringing up topics, asking questions, challenging assumptions and the status quo

== Log ==

http://meeting.sugarlabs.org/sugar-meeting/meetings/2013-01-07T23:06:56

User talk:Walter

2009-12-17T16:44:38Z

Bkuhn: Changed the grant proposal paragraph for conservancy

First to type on your user:talk page, what an honor. When it all seems like too much, as I'm sure it must, I've left something [[User:Cjl/Random_musings| here]] that I hope you might find amusing. [[User:Cjl|Cjl]] 20:56, 15 May 2008 (UTC)

== Thought on translations ==

Before you spend a lot of time on translations via the translations template, consider the potential of the ''GoogleTrans-xx'' templates I'm starting to develop/deploy on OLPC wiki. Note, it will require the same plugin/extension magic-dust currently installed on the OLPC wiki to be sprinkled here before they will work.

*''GoogleTrans-en'' for starting from English page [http://wiki.laptop.org/go/The_OLPC_Wiki#Machine_Translations (example)]. Click on Spanish and continue browsing rest of wiki in espanol inside Google frame.

*''GoogleTrans-es'' for starting from Spanish page [http://wiki.laptop.org/go/Lambayeque (example)]. Click English and see that page and any linked lang-es page in English.

* 20-odd other variations possible

The idea is that you want to lower language barrier, but you don't want your most valuable trilingual (1 lang-en, 2 lang-xx, 3 wiki/Python/C/Linux/Sugar/etc.) assets spending a lot of time on keeping up with rapidly evolving edits. By the time a page becomes stable, it's probably too late to get meaningful input from a mono or bi-lingual non-lang-en audience (like teachers, local coders, etc.).

For wiki pages, I think that any translation '''now''' is better than a great translation '''later'''. Allows you to lower language barrier immediately (in a usually good enough manner) and reserve human translation effort for Pootle and tech-phrasing sensitive pages. Try the provided links to OLPC wiki and let me know what you think. [[User:Cjl|Cjl]] 19:39, 20 May 2008 (UTC)

:I was playing with it on the OLPC site earlier today. I agree, it is a decent compromise that is resource-efficient. --[[User:Walter|Walter]] 21:23, 20 May 2008 (UTC)

== Current events date convention ==

Walter, I'm not sure I get the link-naming convention you are using on [[Sugar Labs/Current Events/Archive]]. The text there that says "2008-06-16" links to [[SugarLabs:Current_events/Archive/2006-06-24]]. Is one start of week and the other end of week? You and I have reverted each other on this (maybe even twice), and that just seems like a silly misunderstanding to have. In the spirit of [http://en.wikipedia.org/wiki/Wikipedia:BRD WP:BRD], I may just be missing the convention you are using and I'd like to I understand it. [[User:Cjl|Cjl]] 18:14, 24 June 2008 (UTC)
:I need to move all the pages to the correct date. I accidentally started naming them based on the date I moved them into the archive instead of the date I created them. --[[User:Walter|Walter]] 21:31, 24 June 2008 (UTC)
::I was assuming the date of publication on IAEP was the operative date and I had crossed-checked against the archives there to do the last rename/relinking I did yesterday, which you reverted today. No point in operating at cross-purposes, so much to do to move forward without tripping over each other. [[User:Cjl|Cjl]] 21:36, 24 June 2008 (UTC)
:::I must be tired (I was up all night flying over the Atlantic and in meetings all day today--hence the late posting). I thought I was exposing the publication dates in IAEP even though the pages in the wiki. I defer to you. --[[User:Walter|Walter]] 21:41, 24 June 2008 (UTC)
::I'll take another pass at it, carefully checking against the IAEP archive pages again. I do much of my wiki editing from 22:00 - 03:00 local time, so I'm just as susceptible to error as the next guy :-) [[User:Cjl|Cjl]] 21:49, 24 June 2008 (UTC)

== notes re administrative transactions with the SFC ==

Sugar Labs is a member project of the [http://conservancy.softwarefreedom.org/ Software Freedom Conservancy], "an organization composed of Free and Open Source Software (FOSS) projects. As a fiscal sponsor for FOSS projects, the Conservancy provides member projects with free financial and administrative services, but does not involve itself with technological and artistic decisions." While we benefit from the numerous services provided by the conservancy, we are also under an obligation to abide by its mission--promoting FOSS projects--and work within its administrative structure. Below is a set of administrative procedures for routine transactions with the Conservancy. If you have any transactions that fall outside of those listed below, please contact [[User:Walter|the Sugar Labs executive director]].

=== Request for payment ===

Some Sugar Labs projects have a budget (e.g., Google Summer of Code). Typically there is a project leader who has put together a budget that has been vetted by the Conservancy (See [[#Project proposal approval]]). If you have incurred a project-related expense, please submit a copy of your receipt to conservancy AT softwarefreedom DOT org along with a brief explanation of the expense. Please be sure to include reference to the specific project for which the expense applies.

Similarly, if you need to invoice Sugar Labs, please submit your invoice along with a reference to a project to conservancy AT softwarefreedom DOT org.

'''Please note''' that finances are routinely processed around the ides (15th) of each month.

=== Project proposal approval ===

If you are applying for a grant proposal and wish to include Sugar Labs as a partner, it is necessary to run your draft proposal text by the Conservancy to make sure that it is within the bounds of the Conservancy mission. Please send a draft to conservancy AT softwarefreedom DOT org two weeks ''before'' the proposal is due in order to allow time for review and feedback. Proposals where the Conservancy is the lead organization will incur a 5% overhead rate to cover administrative costs.

It is customary to reference the SFC in your proposal with language similar to:

:Sugar Labs is a member project of the Software Freedom Conservancy, an organization composed of Free and Open Source Software (FOSS) projects. As a fiscal sponsor for FOSS projects, the Conservancy provides member projects with financial and administrative services. Technological and artistic decisions about the projects' development are left up to project leaders, who are designated by a formal agreement between Conservancy and the project. In the case of Sugar Walter-to-fill-in-details-about-Sugar-Labs-leadership-structure (See http://conservancy.softwarefreedom.org).

=== License request ===

The [[Sugar_Labs/Governance/Trademark|Sugar Labs trademark policy]] describes the various marks and conditions of usage that are held by the Conservancy on behalf of Sugar Labs. If you are interested in using a Sugar Labs trademark, please contact conservancy AT softwarefreedom DOT org with the following information:

(to be filled in by Karen)

Sugar Labs/Thank You

2009-03-10T19:00:57Z

Bkuhn: /* Sugar Labs Sponsorship thanks */ formatting fix

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[http://conservancy.softwarefreedom.org/ Software Freedom Conservancy]
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Sugar Labs/Thank You

2009-03-10T18:59:53Z

Bkuhn: /* Sugar Labs Sponsorship thanks */ Added Conservancy at the email request of dfarning

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[[http://conservancy.softwarefreedom.org/|Software Freedom Conservancy]]
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