View source for Oversight Board/Meeting Minutes-2017-10-06

== Attendees ==

;Oversight board members: walterbender, kaametza, llaske samsong, canoeberry, sverma
;Community members: icarito, ibiam, Quozl

== Agenda ==
* Code of Conduct
* i18n contract for Aymara
* Creation of a SLOB shadow mailing list
* Discussion of "process" (and "guidelines") for requesting travel advances
* Discussion of "guidelines" for external programs such as GCI, GSoC, Outreachy, etc.
* GCI participation (further clarification is needed regarding Oversight_Board/Decisions#2017-09-14
* Discussion of proposal to have motions translated into Spanish (and other languages?)
* SLOB election update
* Financial report first and second quarters of 2017

== Code of Conduct ==
A motion by kaamtza was discussed but not seconded: "The Sugar Labs Code of Conduct to include the Geek Feminism Community anti-harassment Policy <http://geekfeminism.wikia.com/wiki/Community_anti-harassment/Policy> and to dispose resources (if needed) for the complete text to be translated to Sugar supported languages. This Policy contemplates the existence of a RESPONSE TEAM and defining a way and procedure to contact them.

==i18n for Aymara==
Walter made a motion, seconded by kaametza: Approval for contracting Edgar [Quispe] to do $500 worth of translation in support of changes in Sugar and Sugar activities related to the 0.112 Release (approximately 500 words). Motion passed 4 in favor, 2 abstain, 1 absent.

Walter will investigate the scope of adding Sugarizer strings to the work statement.

== Creation of a SLOB shadow mailing list ==
We discussed and generally agree to the merit of creating a separate list to track the SLOB discussions of various motions, but did not yet vote on a motion made by Walter, seconded by Samson: create a new public mailing list to host discussions of motions. (each new discussion will be preceded by a notification to the iaep list and when a decision is reached, a link to the discussion thread will also be published). Voting will continue by email. It was pointed out that in the past had a policy that that email voting had to include iaep@lists.sugarlabs.org to be a valid email vote.

A separate discussion ensued about what to name the list: two proposals: governance@ and project-management@ were the leading contenders.

== GCI ==
We agreed that Walter and Ignacio would be program admins.

== Discussion of "process" (and "guidelines") for requesting travel advances ==
We discussed and made no progress on this issue. The only guideline suggested to date is available funds.

== SLOB election update ==
Samson reported that the election is underway and that to date 30 votes have been cast. It was agreed that Samson would send a reminder out to encourage votes to be cast by 15 October.

== Financial report first and second quarters of 2017 ==
Adam reported:
<pre>
[16:01] <CanoeBerry> 2017's complete financials summarized from Sugar/Ledger/sugar.ledger :
[16:01] <CanoeBerry> 2017-02-13 from 2017-01-17 REV WIRE OUT - EDGAR QUISPE CHAMBI - Undefined Transaction (for Spanish localisation) - 600.00
[16:01] <CanoeBerry> 2017-01-26 from 2016-10-09 (1898) Artemis Papert (Turtle Art Day 2016) - 1387.78
[16:01] <CanoeBerry> 2017-04-10 from 2017-03-28 MARTIN DANIEL OESTERREICH WEIBERLEN - Domestic Wire Funds - Debit (for Gurani localisation) - 900.00
[16:01] <CanoeBerry> 2017-05-05 from 2017-04-13 PAYONEER INC  - PAYMENT - ACH Credit - Google, Inc. - GCI 2017 Funds - 7000.00
[16:01] <CanoeBerry> 2017-06-21 Outreachy - 2017-05 Sponsorship - 6500.00
[16:01] <CanoeBerry> 2017-07-02 Ignacio Rodríguez - American Airlines - Budget from search: $1,451 - GCI 2016 - 1350.96
[16:01] <CanoeBerry> 2017-07-02 Ignacio Rodríguez - M&IE Per Diem - Max $230 - GCI 2016 - 200.00
[16:01] <CanoeBerry> 2017-08-16 (1942) Walter Bender - for Ignacio Rodríguez - 1550.96
[16:01] <CanoeBerry> 2017-08-16 Visa - Samson Goddy - GSoC Mentor Summit 2017 - 176.56
[16:01] <CanoeBerry> 2017-08-16 Visa Agent - Samson Goddy - GSoC Mentor Summit 2017 - 138.08
[16:01] <CanoeBerry> 2017-09-10 Grand Ibro Hotel - Samson Goddy - GSoC Mentor Summit 2017 - 55.33
[16:01] <CanoeBerry> 2017-09-11 Samson Goddy - M&IE Per Diem - Max: $367.50 - GSoC Mentor Summit 2017 Visa - 330.03
[16:01] <CanoeBerry> 2017-10-04 from 2017-09-26 Samson Goddy - Ethiad - Paid by Brett Smith - Sub-budget from search: $1,400 - Budget from search: $2,748 - Budget from Project: $2,000 - G\
[16:01] <CanoeBerry> SoC Mentor Summit 2017 - 1279.14
[16:01] <CanoeBerry> 2017-09-29 Samson Goddy - JetBlue - Paid by Brett Smith - Sub-budget from search: $242 - Budget from search: $2,748 - Budget from Project: $2,000 - GSoC Mentor Summit\
[16:01] <CanoeBerry>  2017 161.20
[16:01] <CanoeBerry> 2017-10-04 from 2017-10-03 SAMSON SAMUEL GODDY - Domestic Wire Funds - Debit - 897.73
[16:01] <CanoeBerry> 2017-10-04 from 2017-08-14 hnaylor@igc.org - Hilary Naylor - PayPal payment (for Samson Goddy) - 708.00
[16:01] <CanoeBerry> 2017-10-05 from 2017-09-29 Samson Goddy - Arik - Paid by Walter Bender - Sub-budget from search: $257 - Budget from search: $2,748 - Budget from Project: $2,000 - GSo\
[16:01] <CanoeBerry> C Mentor Summit 2017 - 120.92
[16:01] <CanoeBerry> Also...
[16:01] <CanoeBerry> $ ledger -V  -s -S T -d  "T&l<=2" -f sugar.ledger bal '/^(Income|Expenses).*Sugar/'
[16:01] <CanoeBerry>        $ -305,599.52  Income:Sugar
[16:01] <CanoeBerry>         $ 230,231.80  Expenses:Sugar
[16:01] <CanoeBerry> --------------------
[16:01] <CanoeBerry>         $ -75,367.72  "Sugar Labs Assets as of today"
[16:01] <CanoeBerry> 2017 ESTIMATED INCOME TO DATE: $6300
[16:01] <CanoeBerry> 2017 ESTIMATED SPENDING TO DATE: $11953.67
</pre>

== Translation of motions in to Spanish and other languages ==
deferred to November meeting

== Guidelines for Sugar participation in external programs ==
deferred to November meeting

== Finance Manager ==
deferred to November meeting

== log ==

http://meeting.sugarlabs.org/sugar-meeting/meetings/2017-10-06T19:00:31