FGrose at 02:36, 27 May 2010

2010-05-27T02:36:22Z

← Older revision		Revision as of 22:36, 26 May 2010
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			<noinclude>{{TOCright}}
			[[Category:HowTo]]
			[[Category:Sugar on a Stick]]
			</noinclude>

	== Introduction ==		== Introduction ==

	These are instructions describing how we run meetings at Sugar Labs. It was originally written for [[Sugar on a Stick meetings]] and is based on the [~~https~~://fedoraproject.org/wiki/How_to_run_a_Fedora_Marketing_meeting Fedora Marketing Meeting SOP].		These are instructions describing how we run meetings at Sugar Labs. It was originally written for [[Sugar on a Stick meetings]] and is based on the [http://fedoraproject.org/wiki/How_to_run_a_Fedora_Marketing_meeting Fedora Marketing Meeting SOP].

	== Examples ==		== Examples ==
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	Show up on IRC a few minutes early, announce the meeting (say something in-channel like "the meeting is starting in N minutes!") in both the meeting channel and '''#sugar''', and then start the meeting with the '''#startmeeting''' command (just type that into the channel).		Show up on IRC a few minutes early, announce the meeting (say something in-channel like "the meeting is starting in N minutes!") in both the meeting channel and '''#sugar''', and then start the meeting with the '''#startmeeting''' command (just type that into the channel).

	See [http://meetbot.fedoraproject.org/fedora-mktg/2009-09-17/fedora-mktg.2009-09-17-13.07.log.html this log] for a quick runthrough of meetbot commands in action, and [~~http~~:~~//fedoraproject.org/wiki/~~Zodbot#Meeting ~~Functions~~ the Fedora wiki's guide to meeting bots] for a full list of meeting commands.		See [http://meetbot.fedoraproject.org/fedora-mktg/2009-09-17/fedora-mktg.2009-09-17-13.07.log.html this log] for a quick runthrough of meetbot commands in action, and [[fedora:Zodbot#Meeting \| the Fedora wiki's guide to meeting bots]] for a full list of meeting commands.

	To end the meeting, use the '''#endmeeting''' command. (Again, just type that into the channel.)		To end the meeting, use the '''#endmeeting''' command. (Again, just type that into the channel.)
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	Subject: Sugar on a Stick weekly meeting, '''DATE/TIME''' in '''CHANNEL'''		Subject: Sugar on a Stick weekly meeting, '''DATE/TIME''' in '''CHANNEL'''

	Details and agenda at ~~http://wiki.sugarlabs.org/go/Sugar_on_a_Stick_meetings~~.		Details and agenda at [[Sugar on a Stick meetings]].

	See you folks there!		See you folks there!
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	Thanks to everyone who came to the meeting!		Thanks to everyone who came to the meeting!

	Minutes are at '''Link to the text version of the meeting minutes (zodbot-generated)''' and the full log is available at ~~https~~:~~//fedoraproject.org/wiki/~~Marketing_meetings#IRC_meetings_archives.		Minutes are at '''Link to the text version of the meeting minutes (zodbot-generated)''' and the full log is available at [[fedora:Marketing_meetings#IRC_meetings_archives]].

	'''List 1 or 2 big decisions or high-level points (jokes are ok!) that happened during the meeting, to get people to read the minutes and logs.'''		'''List 1 or 2 big decisions or high-level points (jokes are ok!) that happened during the meeting, to get people to read the minutes and logs.'''
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	If you see a way to improve these instructoins, please go ahead and edit the page - you don't need to ask for anyone's permission.		If you see a way to improve these instructoins, please go ahead and edit the page - you don't need to ask for anyone's permission.

	~~[[Category:Sugar on a Stick]]~~

Mchua: Created page with '== Introduction == These are instructions describing how we run meetings at Sugar Labs. It was originally written for Sugar on a Stick meetings and is based on the [https://...'

2010-05-22T14:17:47Z

Created page with '== Introduction == These are instructions describing how we run meetings at Sugar Labs. It was originally written for Sugar on a Stick meetings and is based on the [https://...'

New page

== Introduction ==

These are instructions describing how we run meetings at Sugar Labs. It was originally written for [[Sugar on a Stick meetings]] and is based on the [https://fedoraproject.org/wiki/How_to_run_a_Fedora_Marketing_meeting Fedora Marketing Meeting SOP].

== Examples ==

You can see examples of past meetings at [[Sugar on a Stick meetings#Minutes]].

== Instructions ==

=== Make an agenda ===

Make a simple bullet list of topics to talk about at [[Sugar on a Stick meetings#Agenda]] - if you need help, ask on the list or on [[IRC]] for things people would like to discuss.

=== Announce the meeting ===

Email the [http://lists.sugarlabs.org/listinfo/soas soas list] with a meeting announcement that includes a link to the agenda. Here is [http://lists.fedoraproject.org/pipermail/marketing/2010-March/011933.html an example announcement] - it's very simple. There's also a template [[#Meeting announcement]] you can use.

=== Run the meeting ===

Show up on IRC a few minutes early, announce the meeting (say something in-channel like "the meeting is starting in N minutes!") in both the meeting channel and '''#sugar''', and then start the meeting with the '''#startmeeting''' command (just type that into the channel).

See [http://meetbot.fedoraproject.org/fedora-mktg/2009-09-17/fedora-mktg.2009-09-17-13.07.log.html this log] for a quick runthrough of meetbot commands in action, and [http://fedoraproject.org/wiki/Zodbot#Meeting Functions the Fedora wiki's guide to meeting bots] for a full list of meeting commands.

To end the meeting, use the '''#endmeeting''' command. (Again, just type that into the channel.)

=== Publish the meeting notes ===

Once you #endmeeting, the meeting bot will spew out some stuff that looks like this:

<pre>
21:01 -!- meeting changed the topic of #sugar-meeting to: <OLD TOPIC>
21:01 < meeting> Meeting ended <DATETIME>.
Information about MeetBot at http://wiki.debian.org/MeetBot .
21:01 < meeting> Minutes: <LINK>
21:01 < meeting> Minutes (text): <LINK>
21:01 < meeting> Log: <LINK>
</pre>

In other words, the meeting bot:

* changes the channel topic back to whatever it was before the meeting
* announces that the meeting has ended
* creates links to the minutes (in html), the minutes in text, and the full IRC log.

Here's what you have to do:

# Take one of the "Minutes" links and add it to the list of meeting minutes at [[Sugar on a Stick meetings#Minutes]].
# Email the [http://lists.sugarlabs.org/listinfo/soas soas list] with the link to the meeting minutes and a copy-paste of the text minutes. A template can be found at [[#Meeting notes to the soas list]]; it's taken from [http://lists.fedoraproject.org/pipermail/marketing/2010-March/011898.html this email] as an example.
# That's it! You're done!

== Templates ==

=== Meeting announcement ===

Subject: Sugar on a Stick weekly meeting, '''DATE/TIME''' in '''CHANNEL'''

Details and agenda at http://wiki.sugarlabs.org/go/Sugar_on_a_Stick_meetings.

See you folks there!

=== Meeting notes to the soas list ===

Thanks to everyone who came to the meeting!

Minutes are at '''Link to the text version of the meeting minutes (zodbot-generated)''' and the full log is available at https://fedoraproject.org/wiki/Marketing_meetings#IRC_meetings_archives.

'''List 1 or 2 big decisions or high-level points (jokes are ok!) that happened during the meeting, to get people to read the minutes and logs.'''

'''Copy-paste the text version of the meeting minutes (meeting-bot-generated) here.'''

== Improve these instructions! ==

If you see a way to improve these instructoins, please go ahead and edit the page - you don't need to ask for anyone's permission.

[[Category:Sugar on a Stick]]

How to run a meeting - Revision history

FGrose at 02:36, 27 May 2010

Mchua: Created page with '== Introduction == These are instructions describing how we run meetings at Sugar Labs. It was originally written for Sugar on a Stick meetings and is based on the [https://...'