Sugar Labs

Finance: Difference between revisions

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(We hope you'll also help us figure out how to get more resources as well!)
(We hope you'll also help us figure out how to get more resources as well!)


The [http://sfconservancy.org/about/filings/ Software Freedom Conservancy (SFC)] manages finances for Sugar Labs, and provides snapshots to Sugar Labs' [[Oversight Board]] on request.  Four fiscal years (2012, 2013, 2014, 2015) are summarized below by Adam Holt, after the Oversight Board received extensive accounting files from SFC late evening of 11 February 2016.
The Treasurer manages finances for Sugar Labs.
 
== 2023 ==
 
[[Finance/2023]]
 
== 2022 ==
 
[[Finance/2022]]
 
== 2021 ==
 
[[Finance/2021]]
 
== 2020 ==
 
[[Finance/2020]]
 
== 2019 ==
 
[[Finance/2019]]
 
== 2018 ==
 
(Not yet documented)
 
== 2017-01-01 to 2017-10-06 ==
 
<font size="1">
 
<pre>
$ ledger -V  -s -S T -d  "T&l<=2" -f sugar.ledger bal '/^(Income|Expenses).*Sugar/'
      $ -305,599.52  Income:Sugar
        $ 230,231.80  Expenses:Sugar
--------------------
        $ -75,367.72  SUGAR LABS ASSETS AS OF 2017-10-06 (ignore the minus sign)
</pre>
 
<pre>
2017 complete financials (until 2017-10-06) from SFConservancy's Sugar/Ledger/sugar.ledger and associated files:
 
2017-01-26 from 2016-10-09 Expedia.ca - Artemis Papert - Flight - Budget From Search: $1,039 - Turtle Art Day PY 2016 - 1387.78
2017-02-13 from 2017-01-17 from 2016-12-23 from 2016-11-03? REV WIRE OUT - EDGAR QUISPE CHAMBI - Undefined Transaction (for Aymara translation) - 600.00
2017-04-10 from 2017-03-28 MARTIN DANIEL OESTERREICH WEIBERLEN - Domestic Wire Funds - Debit (for Guarani translation) - 900.00
2017-05-05 from 2017-04-13 PAYONEER INC  - PAYMENT - ACH Credit - Google, Inc. - GCI 2017 Funds - 7000.00 (6300.00 after SFC's 10% deducted)
2017-06-21 Outreachy - 2017-05 Sponsorship - 6500.00
Ignacio Rodríguez - GCI 2016, 2017-06-05 to 2017-06-08 - 2017-08-16 transaction (1942) to Walter Bender - 1550.96 (covers 2 below)
  2017-07-02 Ignacio Rodríguez - American Airlines (MVD-SFO) - Budget from search: $1,451 - GCI 2016 - 1350.96
  2017-07-02 Ignacio Rodríguez - M&IE Per Diem - Max $230 - GCI 2016 - 200.00
Samson Goddy - GSoC Mentor Summit 2017-10-13 to 2017-10-15 - 3166.99 (covers 8 below)
  2017-09-29 Samson Goddy - JetBlue (LAX-BOS) - Paid by (SFC's) Brett Smith - Sub-budget from search: $242 - Budget from search: $2,748 - Budget from Project: $2,000 - GSoC Mentor Summit 2017 161.20
  2017-10-04 from 2017-09-26 Samson Goddy - Emirates (LOS-SFO, BOS-LOS, official books contain typo "Ethiad") - Paid by (SFC's) Brett Smith - Sub-budget from search: $1,400 - Budget from search: $2,748 - Budget from Project: $2,000 - GSoC Mentor Summit 2017 - 1279.14
  2017-10-04 from 2017-10-03 SAMSON SAMUEL GODDY - Domestic Wire Funds - Debit (550 + 347.73 via Walter Bender = 202.27 + 695.46) - 897.73
  2017-10-04 from 2017-08-14 hnaylor@igc.org - Hilary Naylor - PayPal payment (for Samson Goddy) - 708.00 ($8 fee + covers 4 below)
      2017-08-16 Visa - Samson Goddy - GSoC Mentor Summit 2017 - 176.56
      2017-08-16 Visa Agent - Samson Goddy - GSoC Mentor Summit 2017 - 138.08
      2017-09-10 Grand Ibro Hotel - Samson Goddy - GSoC Mentor Summit 2017 - 55.33
      2017-09-11 Samson Goddy - M&IE Per Diem - Max: $367.50 - GSoC Mentor Summit 2017 Visa - 330.03
  2017-10-05 from 2017-09-29 Samson Goddy - Arik (PHC-LOS) - Paid by Walter Bender - Sub-budget from search: $257 - Budget from search: $2,748 - Budget from Project: $2,000 - GSoC Mentor Summit 2017 - 120.92
 
2017 INCOME TO DATE (2017-10-06) *ESTIMATED* FROM ABOVE: $6300.00
2017 EXPENSES TO DATE (2017-10-06) *ESTIMATED* FROM ABOVE: $14105.73
 
Which do not match the more official numbers below due to various issues like transactions posting in a different financial year, conflicting exchange rates, etc:
 
$ ledger -V  -s -S T -d  "T&l<=2" -f sugar.ledger bal '/^(Income|Expenses).*Sugar/' -b 2017
        $ -6,300.00 Income:Sugar
        $ 11,953.67  Expenses:Sugar
--------------------
          $ 5,653.67
</pre>
 
</font>
 
== 2016-01-01 to 2016-12-31 ==
 
<font size="1">
 
<pre>
2016 complete financials from SFConservancy's Sugar/Ledger/sugar.ledger and associated files:
 
Walter Bender - Thailand Conference 2016-02-01 to 2016-02-05 - 2016-04-13 transaction (1808) 1389.29 (covers 6 below)
  2015-12-23 Turkish Airlines - Walter Bender - Constructionism 2016 - Flight (BOX-BKK) - 807.22
  2015-12-24 King Mongkut's University of Technology Thonburi - Walter Bender - Constructionism 2016 - Conference Registration - 250.00
  2016-02-01 Uber - Walter Bender - Constructionism 2016 - Ground Transportation - 30.21
  2016-02-01 Hellconia House - Walter Bender - Constructionism 2016 - Hotel - 168.60
  2016-02-06 Boston Logan International Airport - Walter Bender - Constructionism 2016 - Parking - 3.00
  2016-02-07 ME&I Per Diem - Walter Bender - Constructionism 2016 - 130.26
Devin Ulibarri - Thailand Conference 2016-02-01 to 2016-02-05 - 3656.67 (covers 5 below)
  2016-02-01 Hellconia House - Devin Ulibarri - Constructionism 2016 - Hotel - 168.60
  2016-02-02 King Mongkut's University of Technology Thonburi - Devin Ulibarri - Constructionism 2016 - Conference Registration - 380.00
  2016-02-07 ME&I Per Diem - Devin Ulibarri - Constructionism 2016 - 354.48
  2016-04-22 from 2015-12-23 Turkish Airlines (BOS-BKK) - Devin Ulibarri - purchased by Walter Bender - Constructionism 2016 - Flight - 787.31
  2016-05-26 for 2016-05-13 Devin Ulibarri - Constructionism 2016 - Consulting Work - 500.00
2016-02-05 from 2015-12-14 GOOGLE INC - BP SETTLE - ACH - CREDIT - 1914.55 (apparently this does not count as 2016 income?)
2016-04-22 from 2016-03-20 EDGAR QUISPE CHAMBI - DOMESTIC WIRE FUNDS - DEBIT (for Aymara translation) - 200.00
2016-05-06 from 2016-02-13 GOOGLE INC - BP SETTLE - ACH CREDIT - 7000.00 (6300.00 after SFC's 10% deducted)
Edgar Quispe Chambi - 2016-05-12 DOMESTIC WIRE FUNDS - DEBIT (Conferences:Simposio Internacial) - 161.88 (covers 6 below)
  2016-03-20 Cruz Del Sur - Edgar Quispe Chambi - Bus Transport - 26.66
  2016-03-20 Cruz Del Sur - Edgar Quispe Chambi - Bus Transport - 17.48
  2016-03-21 Jian Hotel - Edgar Quispe Chambi - Hotel - Partial Reimbursement Per Request - 20.66
  2016-03-22 Expresso - Edgar Quispe Chambi - Bus Transport - 5.86
  2016-03-22 Cruz Del Sur - Edgar Quispe Chambi - Bus Transport - 32.25
  2016-03-22 ME&I Per Diem - Edgar Quispe Chambi - 58.97
Mariah Noelle Villarreal - GCI 2016-06-11 to 2016-06-15 - Flight - transaction 2016-06-13 from 2016-05-09 Jet Blue (BOS-SFO) - 563.20
Samson Goddy - for Yoruba translation - 4000.00 (covers 2 below)
  2016-07-01 OGONDA SOLOMON - DOMESTIC WIRE FUNDS - DEBIT - 350.00
  2016-10-07 OGONDA SOLOMON - for Samson Goddy - DOMESTIC WIRE FUNDS - DEBIT - 3650.00
2016-08-31 Transfer from Sugar Vanguard to new Treasury Money Market (neither income nor expenditure) - 59972.88
2016-09-12 Google - GSoC 2016 - Sugar Mentor Funds (credit) - 6300.00 (5670.00 after SFC's 10% deducted)
Lionel Laske - GSoc Mentor Summit 2016-10-28 to 2016-10-30 - transaction 2016-11-28 - 824.83 (covers 3 below)
  2016-10-24 Aéroports de Paris - Lionel Laské - Parking - GSoC Mentor Summit 2016 - 75.12
  2016-10-28 South and East Bay Airport Suttle - Lionel Laské - Ground Transportation - GSoC Mentor Summit 2016 - 40.00
  2016-11-28 from 2016-09-09 Expedia.fr (CDG-SFO) - Lionel Laské - Flight - Budget From Search: UNKNOWN - GSoC Mentor Summit 2016 (incl 21.90 currency conversion) - 709.71
Michaël Ohayon - GSoc Mentor Summit 2016-10-28 to 2016-10-30 - 706.26 (covers 2 below)
  2016-11-25 from 2016-08-24 United Airlines (CDG-SFO) - Michaël Ohayon - Flight - Budget From Search: $671 - GSoC Mentor Summit 2016 - 670.73
  2016-11-25 from 2016-11-01 ME&I Per Diem - Michaël Ohayon - 4 days - Max: $224 - GSoC Mentor Summit 2016 - 35.53
Andrea Vasquez Guerra - 2016-11-28 - Domestic Wire Funds - Debit - 559.00 (covers 3 below)
  2016-10-16 Sky Airline (SCL-MVD) - Andrea Vasquez Guerra  - Flight - Budget From Search: $412 - Turtle Art Day UY 2016 - 340.00
  2016-10-26 despagar.com - Andrea Vasquez Guerra  - Hotel, 2 nights - Avg: $94/night, Max: $160/night - Turtle Art Day UY 2016 - 187.40
  2016-11-03 ME&I Per Diem - Andrea Vasquez Guerra  - 3 days - Max: $230 - Turtle Art Day UY 2016 - 31.60
2016-11-30 from 2016-01-29 onwards - Dividend (credit) - 208.75 (187.88 after SFC 10% deducted; dividend payments do not appear after 2016-11-30, as of 2017-10-06)
 
2016 INCOME *ESTIMATED* FROM ABOVE: $12178.75
2016 EXPENSES *ESTIMATED* FROM ABOVE: $12061.13
 
Which do not match the more official numbers below due to various issues like transactions posting in a different financial year, conflicting exchange rates, etc:
 
$ ledger -V  -s -S T -d  "T&l<=2" -f sugar.ledger bal '/^(Income|Expenses).*Sugar/' -b 2016 -e 2017
        $ -12,200.34  Income:Sugar
        $ 10,738.09  Expenses:Sugar
--------------------
        $ -1,462.25
</pre>
 
</font>


== Fiscal Year 2015 (1 March 2015 - 29 February 2016) ==
== Fiscal Year 2015 (1 March 2015 - 29 February 2016) ==
Four fiscal years (2012, 2013, 2014, 2015) are summarized below by Adam Holt, after the Oversight Board received extensive accounting files from SFC late evening of 11 February 2016.


<pre>
<pre>
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Cash 101,375.99
Cash 101,375.99
Accounts Receivable: 1,914.55
Accounts Receivable 1,914.55
TOTAL ASSETS 103,290.54
TOTAL ASSETS 103,290.54


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A request can be filled out in 10 minutes or less. We're trying to make this process as easy as possible!  
A request can be filled out in 10 minutes or less. We're trying to make this process as easy as possible!  


# Open a [http://bugs.sugarlabs.org/newticket new ticket] in the Sugar Labs tracker. (You'll have to log into the tracker to do this.)
# Send an email to the Sugar Labs executive director at devin@sugarlabs.org
# Set the component to "fundingrequest." '''This is important. If the component is not set correctly, we will not see your ticket when we search for it!'''
# Answer the [[#What we need to know]] questions in the description field of your ticket.
# Answer the [[#What we need to know]] questions in the description field of your ticket.
# Once the ticket has been filed, Send an email to [http://lists.sugarlabs.org/listinfo/iaep iaep] (for transparency) and [http://lists.sugarlabs.org/listinfo/slobs slobs] (as the decision-making body) with the subject line "New Finance Request: <short summary of the item requested>," where <short summary of the item requested> is replaced by... well, a short summary of what you're asking for money for, and a link to the ticket in the body of your email. '''This is important. If you do not email both lists, nobody will know you've submitted a budget request!'''
# Once the ticket has been filed, Send an email to [http://lists.sugarlabs.org/listinfo/iaep iaep] (for transparency) and [http://lists.sugarlabs.org/listinfo/slobs slobs] (as the decision-making body) with the subject line "New Finance Request: <short summary of the item requested>," where <short summary of the item requested> is replaced by... well, a short summary of what you're asking for money for, and a link to the ticket in the body of your email. '''This is important. If you do not email both lists, nobody will know you've submitted a budget request!'''


At this point, you should wait to hear back from SLOBs. If nobody's responded to your request within a week, feel free to ping both mailing lists again.
At this point, you should wait to hear back from SLOBs. If nobody's responded to your request within a week, feel free to ping both mailing lists again.
'''Important Note:''' [http://wiki.sugarlabs.org/go/User:Bernie Bernie Innocenti] has immediate permission to approve anybody's requests of $200 of less!


=== What we need to know ===
=== What we need to know ===
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==== For funding travel ====
==== For funding travel ====


If you're asking for funds to cover a trip, use this set of questions.
Travel funding is subject to the '''[https://sfconservancy.org/projects/policies/conservancy-travel-policy.html Software Freedom Conservancy Travel and Reimbursable Expense Policy.]'''
 
Please read the policy to understand if you are eligible to ask for funds to cover a trip. Here's a handy shortlist of summary questions:


# '''Where are you going''' (location and event)?
# '''Where are you going''' (location and event)?
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* Specific: Write a working module for Web App Q that creates a service queue for Team X to do Task Z more efficiently.
* Specific: Write a working module for Web App Q that creates a service queue for Team X to do Task Z more efficiently.
* Specific: Agree on and publish a complete plan, schedule, and milestones for Project W.  
* Specific: Agree on and publish a complete plan, schedule, and milestones for Project W.  
Sugar Labs can book flights direct, but will need the following info to do so:
*  Exact itinerary, including specific flights, airports and time, and be sure the total is within the travel policy requirements.
*  Passport Information
**  Full Name, as it appears on the Passport
**  Issue Date
**  Expiration date
**  Country of Issue
**  Gender
**  Date of Birth
*  Mobile number (For flight change alters, if you want them)
*  Frequent flyer numbers for major airlines (if you want the miles credited)
*  Seat Preference (either specific seats, or "Aisle vs. Window" preference)
*  Meal Preference (if a meal is included in the coach flight)


==== For purchasing things ====
==== For purchasing things ====
Retrieved from "https://wiki.sugarlabs.org/go/Finance"