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The [[Oversight Board]] is currently responsible for the finances of Sugar Labs. This responsibility may be delegated to an individual at some later point.
The Treasurer manages finances for Sugar Labs.
== Current finances ==
== 2023 ==
[[Finance/2023]]
== 2022 ==
[[Finance/2022]]
== 2021 ==
[[Finance/2021]]
== 2020 ==
[[Finance/2020]]
== 2019 ==
[[Finance/2019]]
== 2018 ==
(Not yet documented)
== 2017-01-01 to 2017-10-06 ==
<font size="1">
<pre>
$ ledger -V -s -S T -d "T&l<=2" -f sugar.ledger bal '/^(Income|Expenses).*Sugar/'
$ -305,599.52 Income:Sugar
$ 230,231.80 Expenses:Sugar
--------------------
$ -75,367.72 SUGAR LABS ASSETS AS OF 2017-10-06 (ignore the minus sign)
</pre>
<pre>
2017 complete financials (until 2017-10-06) from SFConservancy's Sugar/Ledger/sugar.ledger and associated files:
2017-01-26 from 2016-10-09 Expedia.ca - Artemis Papert - Flight - Budget From Search: $1,039 - Turtle Art Day PY 2016 - 1387.78
2017-02-13 from 2017-01-17 from 2016-12-23 from 2016-11-03? REV WIRE OUT - EDGAR QUISPE CHAMBI - Undefined Transaction (for Aymara translation) - 600.00
2017-04-10 from 2017-03-28 MARTIN DANIEL OESTERREICH WEIBERLEN - Domestic Wire Funds - Debit (for Guarani translation) - 900.00
2017-05-05 from 2017-04-13 PAYONEER INC - PAYMENT - ACH Credit - Google, Inc. - GCI 2017 Funds - 7000.00 (6300.00 after SFC's 10% deducted)
2017-06-21 Outreachy - 2017-05 Sponsorship - 6500.00
Ignacio Rodríguez - GCI 2016, 2017-06-05 to 2017-06-08 - 2017-08-16 transaction (1942) to Walter Bender - 1550.96 (covers 2 below)
2017-07-02 Ignacio Rodríguez - American Airlines (MVD-SFO) - Budget from search: $1,451 - GCI 2016 - 1350.96
2017-07-02 Ignacio Rodríguez - M&IE Per Diem - Max $230 - GCI 2016 - 200.00
Samson Goddy - GSoC Mentor Summit 2017-10-13 to 2017-10-15 - 3166.99 (covers 8 below)
2017-09-29 Samson Goddy - JetBlue (LAX-BOS) - Paid by (SFC's) Brett Smith - Sub-budget from search: $242 - Budget from search: $2,748 - Budget from Project: $2,000 - GSoC Mentor Summit 2017 161.20
2017-10-04 from 2017-09-26 Samson Goddy - Emirates (LOS-SFO, BOS-LOS, official books contain typo "Ethiad") - Paid by (SFC's) Brett Smith - Sub-budget from search: $1,400 - Budget from search: $2,748 - Budget from Project: $2,000 - GSoC Mentor Summit 2017 - 1279.14
2017-10-04 from 2017-10-03 SAMSON SAMUEL GODDY - Domestic Wire Funds - Debit (550 + 347.73 via Walter Bender = 202.27 + 695.46) - 897.73
2017-10-04 from 2017-08-14 hnaylor@igc.org - Hilary Naylor - PayPal payment (for Samson Goddy) - 708.00 ($8 fee + covers 4 below)
2017-08-16 Visa - Samson Goddy - GSoC Mentor Summit 2017 - 176.56
2017-08-16 Visa Agent - Samson Goddy - GSoC Mentor Summit 2017 - 138.08
2017-09-10 Grand Ibro Hotel - Samson Goddy - GSoC Mentor Summit 2017 - 55.33
2017-09-11 Samson Goddy - M&IE Per Diem - Max: $367.50 - GSoC Mentor Summit 2017 Visa - 330.03
2017-10-05 from 2017-09-29 Samson Goddy - Arik (PHC-LOS) - Paid by Walter Bender - Sub-budget from search: $257 - Budget from search: $2,748 - Budget from Project: $2,000 - GSoC Mentor Summit 2017 - 120.92
2017 INCOME TO DATE (2017-10-06) *ESTIMATED* FROM ABOVE: $6300.00
2017 EXPENSES TO DATE (2017-10-06) *ESTIMATED* FROM ABOVE: $14105.73
Which do not match the more official numbers below due to various issues like transactions posting in a different financial year, conflicting exchange rates, etc:
$ ledger -V -s -S T -d "T&l<=2" -f sugar.ledger bal '/^(Income|Expenses).*Sugar/' -b 2017
$ -6,300.00 Income:Sugar
$ 11,953.67 Expenses:Sugar
--------------------
$ 5,653.67
</pre>
</font>
== 2016-01-01 to 2016-12-31 ==
<font size="1">
<pre>
2016 complete financials from SFConservancy's Sugar/Ledger/sugar.ledger and associated files:
Walter Bender - Thailand Conference 2016-02-01 to 2016-02-05 - 2016-04-13 transaction (1808) 1389.29 (covers 6 below)
2015-12-23 Turkish Airlines - Walter Bender - Constructionism 2016 - Flight (BOX-BKK) - 807.22
2015-12-24 King Mongkut's University of Technology Thonburi - Walter Bender - Constructionism 2016 - Conference Registration - 250.00
2016-02-01 Uber - Walter Bender - Constructionism 2016 - Ground Transportation - 30.21
2016-02-01 Hellconia House - Walter Bender - Constructionism 2016 - Hotel - 168.60
2016-02-06 Boston Logan International Airport - Walter Bender - Constructionism 2016 - Parking - 3.00
2016-02-07 ME&I Per Diem - Walter Bender - Constructionism 2016 - 130.26
Devin Ulibarri - Thailand Conference 2016-02-01 to 2016-02-05 - 3656.67 (covers 5 below)
2016-02-01 Hellconia House - Devin Ulibarri - Constructionism 2016 - Hotel - 168.60
2016-02-02 King Mongkut's University of Technology Thonburi - Devin Ulibarri - Constructionism 2016 - Conference Registration - 380.00
2016-02-07 ME&I Per Diem - Devin Ulibarri - Constructionism 2016 - 354.48
2016-04-22 from 2015-12-23 Turkish Airlines (BOS-BKK) - Devin Ulibarri - purchased by Walter Bender - Constructionism 2016 - Flight - 787.31
2016-05-26 for 2016-05-13 Devin Ulibarri - Constructionism 2016 - Consulting Work - 500.00
2016-02-05 from 2015-12-14 GOOGLE INC - BP SETTLE - ACH - CREDIT - 1914.55 (apparently this does not count as 2016 income?)
2016-04-22 from 2016-03-20 EDGAR QUISPE CHAMBI - DOMESTIC WIRE FUNDS - DEBIT (for Aymara translation) - 200.00
2016-05-06 from 2016-02-13 GOOGLE INC - BP SETTLE - ACH CREDIT - 7000.00 (6300.00 after SFC's 10% deducted)
Edgar Quispe Chambi - 2016-05-12 DOMESTIC WIRE FUNDS - DEBIT (Conferences:Simposio Internacial) - 161.88 (covers 6 below)
2016-03-20 Cruz Del Sur - Edgar Quispe Chambi - Bus Transport - 26.66
2016-03-20 Cruz Del Sur - Edgar Quispe Chambi - Bus Transport - 17.48
2016-03-21 Jian Hotel - Edgar Quispe Chambi - Hotel - Partial Reimbursement Per Request - 20.66
2016-03-22 Expresso - Edgar Quispe Chambi - Bus Transport - 5.86
2016-03-22 Cruz Del Sur - Edgar Quispe Chambi - Bus Transport - 32.25
2016-03-22 ME&I Per Diem - Edgar Quispe Chambi - 58.97
Mariah Noelle Villarreal - GCI 2016-06-11 to 2016-06-15 - Flight - transaction 2016-06-13 from 2016-05-09 Jet Blue (BOS-SFO) - 563.20
Samson Goddy - for Yoruba translation - 4000.00 (covers 2 below)
2016-07-01 OGONDA SOLOMON - DOMESTIC WIRE FUNDS - DEBIT - 350.00
2016-10-07 OGONDA SOLOMON - for Samson Goddy - DOMESTIC WIRE FUNDS - DEBIT - 3650.00
2016-08-31 Transfer from Sugar Vanguard to new Treasury Money Market (neither income nor expenditure) - 59972.88
2016-09-12 Google - GSoC 2016 - Sugar Mentor Funds (credit) - 6300.00 (5670.00 after SFC's 10% deducted)
Lionel Laske - GSoc Mentor Summit 2016-10-28 to 2016-10-30 - transaction 2016-11-28 - 824.83 (covers 3 below)
2016-10-24 Aéroports de Paris - Lionel Laské - Parking - GSoC Mentor Summit 2016 - 75.12
2016-10-28 South and East Bay Airport Suttle - Lionel Laské - Ground Transportation - GSoC Mentor Summit 2016 - 40.00
2016-11-28 from 2016-09-09 Expedia.fr (CDG-SFO) - Lionel Laské - Flight - Budget From Search: UNKNOWN - GSoC Mentor Summit 2016 (incl 21.90 currency conversion) - 709.71
Michaël Ohayon - GSoc Mentor Summit 2016-10-28 to 2016-10-30 - 706.26 (covers 2 below)
2016-11-25 from 2016-08-24 United Airlines (CDG-SFO) - Michaël Ohayon - Flight - Budget From Search: $671 - GSoC Mentor Summit 2016 - 670.73
2016-11-25 from 2016-11-01 ME&I Per Diem - Michaël Ohayon - 4 days - Max: $224 - GSoC Mentor Summit 2016 - 35.53
Andrea Vasquez Guerra - 2016-11-28 - Domestic Wire Funds - Debit - 559.00 (covers 3 below)
2016-10-16 Sky Airline (SCL-MVD) - Andrea Vasquez Guerra - Flight - Budget From Search: $412 - Turtle Art Day UY 2016 - 340.00
2016-10-26 despagar.com - Andrea Vasquez Guerra - Hotel, 2 nights - Avg: $94/night, Max: $160/night - Turtle Art Day UY 2016 - 187.40
2016-11-03 ME&I Per Diem - Andrea Vasquez Guerra - 3 days - Max: $230 - Turtle Art Day UY 2016 - 31.60
2016-11-30 from 2016-01-29 onwards - Dividend (credit) - 208.75 (187.88 after SFC 10% deducted; dividend payments do not appear after 2016-11-30, as of 2017-10-06)
2016 INCOME *ESTIMATED* FROM ABOVE: $12178.75
2016 EXPENSES *ESTIMATED* FROM ABOVE: $12061.13
Which do not match the more official numbers below due to various issues like transactions posting in a different financial year, conflicting exchange rates, etc:
$ ledger -V -s -S T -d "T&l<=2" -f sugar.ledger bal '/^(Income|Expenses).*Sugar/' -b 2016 -e 2017
$ -12,200.34 Income:Sugar
$ 10,738.09 Expenses:Sugar
--------------------
$ -1,462.25
</pre>
</font>
== Fiscal Year 2015 (1 March 2015 - 29 February 2016) ==
Four fiscal years (2012, 2013, 2014, 2015) are summarized below by Adam Holt, after the Oversight Board received extensive accounting files from SFC late evening of 11 February 2016.
<pre>
PROJECTED ESTIMATE AS OF 11 FEB 2016:
FINAL/ACTUAL YEAR-END NUMBERS FOR 29 FEB 2016 MAY BE VERY DIFFERENT
Income:Conservancy:Donations 900.00
Income:Sugar:Donations 8,100.00
Total Donations 9,000.00
Total Interest Income 28.56
TOTAL INCOME 9,028.56
Expenses:Sugar:Development 550.00
Expenses:Sugar:Conferences:Travel 4,610.46
Expenses:Sugar:Conferences:Travel:Per Diem 30.65
Expenses:Sugar:Trademark:Registration 700.00
TOTAL EXPENSES 5,891.11
Cash 101,375.99
Accounts Receivable 1,914.55
TOTAL ASSETS 103,290.54
Accounts Payable 0.40
Liabilities, Credit Cards 8,639.86
Donated To [Software Freedom] Conservancy 12,683.40
TOTAL LIABILITIES 21,323.66
NET ASSETS: $81,966.88
</pre>
== Fiscal Year 2014 (1 March 2014 - 28 February 2015) ==
<pre>
Income:Conservancy:Donations 4,962.00
Income:Sugar:Donations 44,658.01
Total Donations 49,620.01
Total Interest Income 2.17
TOTAL INCOME 49,622.18
Expenses:Sugar:Conferences:Food 2,176.27
Expenses:Sugar:Conferences:Materials 49.00
Expenses:Sugar:Conferences:Travel 1,991.90
Expenses:Sugar:Conferences:Travel:Per Diem 31.65
Expenses:Sugar:Conferences:Venue 124.00
Expenses:Sugar:Banking Fees 0.01
TOTAL EXPENSES 4,372.83
Cash 99,453.09
Accounts Receivable (0.00)
TOTAL ASSETS 99,453.09
Accounts Payable 0.40
Liabilities, Credit Cards 7,939.86
Donated To [Software Freedom] Conservancy 11,780.54
TOTAL LIABILITIES 19,720.80
NET ASSETS: $79,732.29
</pre>
== Fiscal Year 2013 (1 March 2013 - 28 February 2014) ==
<pre>
Income:Conservancy:Donations 4,911.00
Income:Sugar:Donations 44,199.00
Total Donations 49,110.00
Total Interest Income 4.09
Income:Sugar:Currency Conversion 115.10
TOTAL INCOME 49,229.19
Expenses:Sugar:Development 825.00
Expenses:Sugar:Conferences:Food 1,400.00
Expenses:Sugar:Conferences:Travel 11,160.72
Expenses:Sugar:Conferences:Travel:Per Diem 121.43
Expenses:Sugar:Currency Conversion 38.39
TOTAL EXPENSES 13,545.54
Cash 52,060.38
Accounts Receivable 5,000.00
TOTAL ASSETS 57,060.38
Accounts Payable 2,857.05
Liabilities, Credit Cards 7,939.86
Donated To [Software Freedom] Conservancy 6,818.34
TOTAL LIABILITIES 17,615.25
NET ASSETS: $39,445.13
</pre>
== Fiscal Year 2012 (1 March 2012 - 28 February 2013) ==
<pre>
Income:Conservancy:Donations 1,907.02 (same number appears below as OUTGOING donation, weird)
Income:Sugar:Donations -1706.02 (what is a negative donation? SFC will know?)
Total Donations 201.00
Total Interest Income 7.26
TOTAL INCOME 208.26
Expenses:Sugar:Conferences:Travel 2,317.64
Expenses:Sugar:Banking Fees 5.22
Expenses:Sugar:Currency Conversion 13.41
Expenses:Sugar:Promotional 2,390.00
Expenses:Sugar:Computer Equipment 4,699.29
Expenses:Sugar:Hosting 25.00
TOTAL EXPENSES 9,450.56
Cash 17,359.35
Accounts Receivable 50.00
TOTAL ASSETS 17,409.35
Accounts Payable (0.00)
Liabilities, Credit Cards 6,829.53
Donated To [Software Freedom] Conservancy 1,907.02
TOTAL LIABILITIES 8,736.55
NET ASSETS: $8,672.80
</pre>
== Early 2012 financial snapshot ==
All figures are in USD. All figures for a month refer to transactions that occurred within that month (i.e. a month is only calculated at the end).
All figures are in USD. All figures for a month refer to transactions that occurred within that month (i.e. a month is only calculated at the end).
* The $19,830.84 USD is earmarked as follows ([http://lists.sugarlabs.org/archive/iaep/2011-November/014354.html source]):
* The $19,830.84 USD is earmarked as follows ([http://lists.sugarlabs.org/archive/iaep/2011-November/014354.html source]):
** $9,615.92 USD for Gould Grant
** $9,615.92 USD for Gould Grant
** $1,600.00 USD has been ear-marked to purchase a server
** $1,600.00 USD has been ear-marked to purchase a server
** $8,614.92 USD unrestricted (available for future grants)
** $8,614.92 USD unrestricted (available for future grants)
''[[User:Robert|Robert Fadel]] will be providing monthly income and expense details shortly.''
''[[User:Robert|Robert Fadel]] (was) providing monthly income and expense details.''
''Balance information is based on a ledger account reconciliation completed on February 24, 2012.''
''Balance information is based on a ledger account reconciliation completed on February 24, 2012.''
==== For funding travel ====
==== For funding travel ====
Travel funding is subject to the '''[https://sfconservancy.org/projects/policies/conservancy-travel-policy.html Software Freedom Conservancy Travel and Reimbursable Expense Policy.]'''
Please read the policy to understand if you are eligible to ask for funds to cover a trip. Here's a handy shortlist of summary questions:
# '''Where are you going''' (location and event)?
# '''Where are you going''' (location and event)?
* Specific: Write a working module for Web App Q that creates a service queue for Team X to do Task Z more efficiently.
* Specific: Write a working module for Web App Q that creates a service queue for Team X to do Task Z more efficiently.
* Specific: Agree on and publish a complete plan, schedule, and milestones for Project W.
* Specific: Agree on and publish a complete plan, schedule, and milestones for Project W.
Sugar Labs can book flights direct, but will need the following info to do so:
* Exact itinerary, including specific flights, airports and time, and be sure the total is within the travel policy requirements.
* Passport Information
** Full Name, as it appears on the Passport
** Issue Date
** Expiration date
** Country of Issue
** Gender
** Date of Birth
* Mobile number (For flight change alters, if you want them)
* Frequent flyer numbers for major airlines (if you want the miles credited)
* Seat Preference (either specific seats, or "Aisle vs. Window" preference)
* Meal Preference (if a meal is included in the coach flight)
==== For purchasing things ====
==== For purchasing things ====
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=== November 2011 ===
=== November 2011 ===
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