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Line 1: − + − Due to confusion about Sugar Labs governance, during 2016 several members of the project not on the SLOB posted motions, but these were not seconded, and have been struck out to show they were considered by some SLOB members are invalid.+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + − + − + − + − + Line 20:
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Line 327: − + + + + + + + − ;AGREED MOTION 2016-42 Walter Bender, posting motion initially drafted by Caryl Bigenho (member) and Tony Anderson (SLOB) and Adam Holt (SLOB): The Sugar Labs Oversight Board shall appoint a Finance Manager by majority vote from among the members of Sugar Labs Oversight Board. The Finance Manager serves at the will of the board. The Finance Manager may be paid a stipend at the discretion of the board. Duties of the Finance Manager will be to: 1. Serve as Sugar Lab's central coordinator on all financial matters. 2. Report quarterly at a scheduled Oversight Board meeting the following: Confirmation of the accuracy of the previous quarter's report according to the Software Freedom Conservancy; Balance at the beginning of the quarter preceding the meeting; Expenses during the quarter; Income received during the quarter; Balance at the end of the quarter. 3. The Finance Manager has discretion to approve petty cash amounts up to $200 to pay for miscellaneous expenditures critical for the functioning of Sugar Labs. If approved and everything is in order, these will often be paid within (about) 30 days of when they are submitted to the Software Freedom Conservancy, who control Sugar Labs' banking. If not approved, the applicant is free to ask for a vote at a future Oversight Board meeting. 4. All motions for funding of larger projects will be presented first to the Finance Manager who will review them to be sure the funds are being used in a way that appears fiscally sound. If everything is in order, the Finance Manager will place the motion on the agenda for consideration at the next possible Oversight Board meeting, and circulate on the IAEP mailing list for public discussion. 5. At the meeting, after a finance motion has been moved and seconded, discussion should be confined to the motion.<br>(5 votes for, 2 against)<br>(Full motion with sample financial report available at http://www.mail-archive.com/iaep@lists.sugarlabs.org/msg17107.html) − + − + − + − + − + − + − + − + Line 82:
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Line 368: − + − + − − ;<s>MEMBER MOTION 2016-24 Dave Crossland</s>: <s>Whereas it is the general policy of Sugar Labs to retain all GSoC mentoring stipends in the General Fund, if a mentor asks a GSoC Admin (for example in 2016, Walter or Lionel) to pay a stipend to a mentor, their share of the stipend amount will be disbursed without further motions to approve the spending. The share is calculated from the total awarded for the GSoC slot by Google, minus 10% (as all Sugar Labs income is donated to Software Freedom Conservancy for organisational services), minus 5% (retained for Sugar Labs General Funds), divided by the number of mentors for the project. For example, in a year with 6 slots and 10 mentors at $500, the total revenue is $3,000; 10% for Conservancy is $300 and 5% for Sugar Labs is $150, leaving a total of $2,550 or $255 per mentor. (not seconded)</s> + − + − + − Line 120:
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Oversight Board/Decisions (view source)
Revision as of 16:47, 11 November 2020
, 16:47, 11 November 2020→2020-11-11
This page (largely complete) is intended to be a one-stop place for reviewing all of the Sugar Labs oversight board (SLOB) actions and decisions.
This page (largely complete) is intended to be a one-stop place for reviewing all of the Sugar Labs oversight board (SLOB) actions and decisions.
The date headlines are the date that the motion is agreed, disagreed, or - in the case of motions to be voted on via email within 7 days of posting which did not get voted on - failed by timing out.
The date headlines are the date a motion is agreed, disagreed, or - in the case of motions to be voted on via email within 7 days of posting which did not get voted on - failed by timing out.
We welcome non-member proposals at the time of a meeting; but they require both a proposer and seconder from among the members of the board. Several proposals that were not taken as motions are shown here struck out, as in <s>MEMBER MOTION</s>.
== 2020-11-11 ==
;AGREED MOTION 2020-17: Sugar Labs, Inc authorizes 60 hours for Ibiam to work on Sugar Maintenance as contractor at the agreed upon rate.
;AGREED MOTION 2020-16: remove from the board Alex, Rahul and James.
;AGREED MOTION 2020-15: appoint Devin as chair.
;AGREED MOTION 2020-14: appoint to the board Jui, Perrie, Walter, Lionel and Devin.
== 2020-09-17 ==
;AGREED MOTION 2020-13: receive the Google $1000 donation and add it to mentor stipends.
== 2020-04-28 ==
;AGREED MOTION 2020-12: Sugar Labs, effective immediately, to begin engagement with Caryl Bigenho for her services to complete our draft of the 1023 (see [[Oversight_Board/Decisions/2020-10|2020-10]]). Caryl has not asked for any compensation, which we will honor.
;AGREED MOTION 2020-13: Sugar Labs Inc. to pay a maximum of 10 hours respectively to both James and Ibiam at their respective asking rates to scope out needs for Sugar Activity Maintenance (Please see [[Oversight_Board/Decisions/2020-11|2020-11]]).
== 2020-04-20 ==
;AGREED MOTION 2020-10: Advertise on sugar-devel@ and iaep@ mailing lists and Sugar Labs wiki, for someone to put finishing touches on the 1023 in return for a stipend. ([[Oversight Board/Decisions/2020-10|More details]]).
;AGREED MOTION 2020-11: Advertise, on sugar-devel@ and iaep@ mailing lists and Wiki, for a software developer to maintain Sugar activities, in return for a stipend. ([[Oversight Board/Decisions/2020-11|More details]]).
==2020-04-29==
;AGREED MOTION 2020-09: Sugar Labs will apply for Google Season of Docs.
;AGREED MOTION 2020-08: disband the Membership and Elections Committee and assume the responsibility ourselves.
;AGREED MOTION 2020-07: rescind motion 2020-05.
==2020-04-01==
;AGREED MOTION 2020-06: meet every two weeks instead of every month.
==2020-02-06==
;AGREED MOTION 2020-05: a meeting to be called on IRC for the Membership and Elections Committee, with Oversight Board members invited.
;AGREED MOTION 2020-04: Ibiam Chihurumnaya to be the board liaison for the Membership and Elections Committee.
;AGREED MOTION 2020-03: James Cameron to chair Oversight Board meetings.
==2020-01-09==
;AGREED MOTION 2020-02: this late election to be renamed 2019-2021, and that the seats to vacate be either three or four, per our governance rule "positions on the board will be on a two-year staggered basis".
==2020-01-01==
;AGREED MOTION 2020-01: Sugar Labs will apply for Google Summer of Code 2020.
==2019-12-04==
;AGREED MOTION 2019-30: Samson Goddy to be the board liaison for the Membership and Elections Committee.
;AGREED MOTION 2019-29: direct SFC to renew sugarlabs.org for the maximum allowable duration of ten years, and use the funds up to $200 they have allocated for Sugar Labs to do so.
==2019-11-07==
;AGREED MOTION 2019-28: pay bill SL-2019-10-1 in the amount $2338 for legal services rendered by Kyle Mitchell.
==2019-10-02==
;AGREED MOTION 2019-27: apply to participate in Google Code In 2019-2020.
;AGREED MOTION 2019-26: Walter Bender to be Secretary for Sugar Labs Inc. with all the responsibilities that the role entails.
;AGREED MOTION 2019-25: Devin Ulibarri to be Chief Financial Officer for Sugar Labs Inc. with all the responsibilities that the role entails.
;AGREED MOTION 2019-24: Alex Perex to be Executive Director for Sugar Labs Inc. with all the responsibilities that the role entails.
==2019-09-11==
;AGREED MOTION 2019-23: assign MrBIOS (Alex P) to register a physical mailing address for SLI with a Scan Mailbox Service and be reimbursed for his expense once SLI has control over its own funds.
;AGREED MOTION 2019-22: the new board members of SLI, Inc be Walter Bender, Lionel Laské, Devin Ulibarri, Samson Goddy, Alex Perez, and Claudia Urrea.
==2019-09-03==
;AGREED MOTION 2019-21: defer our 6th September meeting to 11th September 4pm US/Eastern, and hold monthly meetings on the first Wednesday at 4pm US/Eastern.
==2019-08-02==
;AGREED MOTION 2019-20: by August 31, 2019, we 1) create a draft template for the board and membership rules of new org, and 2) we all contribute. The draft will not be binding.
==2019-07-24==
;AGREED MOTION 2019-19: approve up to US $1800 to cover the travel of Ibaim Chihurumnaya to travel to the Google Summer of Code 2019 mentor summit in Munich, Germany from Port Harcourt, Nigeria.
==2019-07-23==
;AGREED MOTION 2019-18: Sugar Labs will send Rahul Bothra, Ibiam Chihurumnaya, and Tarun Singhal to represent us at the Google Summer of Code 2019 Mentor Summit in Munich, Germany. Google is providing a stipend of US $1100 per representative, which is expected to cover the bulk of the expense and the travelers will abide by the travel policy regarding any and all expenses.
==2019-06-07==
;AGREED MOTION 2019-17: we execute an agreement to engage with Kyle Mitchell, attorney, for the purposes of setting up a 501(c)3 non-profit for Sugar Labs.
==2019-05-03==
;AGREED MOTION 2019-16: we form a 501(c)3 non-profit organization, with the intent of moving sugar labs resources, infrastructure, and funds to said new organization, with the ultimate goal being termination of the existing agreement between Sugar Labs and the SFC.
==2019-04-05==
;AGREED MOTION 2019-13: appoint Devin Ulibarri as Project Representative to the Software Freedom Conservancy.
;AGREED MOTION 2019-14: apply to the Google Season of Docs 2019 program.
;AGREED MOTION 2019-15: appoint Alex Perez as one of our GNOME project representatives.
==2019-03-29==
;AGREED MOTION 2019-12: Sugar Labs expresses its appreciation to Bernie Krisher for the role he played in helping to foster the idea of one laptop per child and that every child, even in the most remote or impoverished places deserves an opportunity for a quality education. His work in establishing technology centers and schools in Cambodia directly led to the formation of One Laptop per Child and the creation of the Sugar desktop.
==2019-03-22==
;AGREED MOTION 2019-11: to pay a travel advance of $USD 500 to Samson Goddy to attend PyCon 2019 in Cleveland.
==2019-03-20==
;AGREED MOTION 2019-10: to pay for travel by Ibiam Chihurumnaya to attend Pycon 2019, according to his supplied travel plan.
==2019-03-01==
;AGREED MOTION 2019-09: to purchase a group license to https://www.nngroup.com/articles/childrens-websites-usability-issues/ for use by members of Sugar Labs.
;AGREED MOTION 2019-08: to pay a travel advance of $USD 1600 to Ibiam Chihurumnaya to attend Pycon 2019 in Cleveland, with pauses in New York accommodated by member Dave Crossland.
==2019-02-01==
;AGREED MOTION 2019-07: to cover reasonable lodging and marketing expenses related to SCaLE attendance and promotion of Sugar and Sugar Labs, not to exceed $2,000.
;AGREED MOTION 2019-06: we formally receive report on and notification of conflict of interest with respect to Remake Music LLC.
;AGREED MOTION 2019-05: we formally receive the reports from Membership and Elections Committee, and Google Code-in project team (motion 2018-08).
==2019-01-21==
;AGREED MOTION 2019-04: pay $890 of unmet costs for trip by Samson Goddy to London for Sustain Summit, Mozfest, and meetings with Scratch and Google Open Source team.
==2019-01-04==
;PENDING MOTION 2019-01: Preserve the unpaid GSoC 2018 stipend for marketing purposes, and thank the mentors who suggested this.
:Next action: in order to gain consensus, waiting for a marketing plan to be added to the motion.
;AGREED MOTION 2019-02: Sugar Labs will apply for Google Summer of Code 2019.
;AGREED MOTION 2019-03: Sugar Labs matches the Google Code-In Summit travel budget, by paying from our own funds up to $2k.
==2018-12-21==
;AGREED MOTION 2018-11 Proposed by Walter Bender, seconded by Samson Goddy
Motion: James Cameron to be the liaison between Sugar Labs and the Software Freedom Conservancy.
<br>6 in favor (via email)
;AGREED MOTION 2018-10 Proposed by Walter Bender, seconded by Samson Goddy
Motion: James Cameron to chair Oversight Board meetings.
<br>6 in favor (via email)
==2018-10-05==
;AGREED MOTION 2018-09 Proposed by Walter Bender, seconded by Samson Goddy
Motion: Approve Jaskirat Singh's attendance of the GSoC Meetup while he is travelling for the GSoC Mentor Summit and a travel advance of US $712.
<br>5 in favor (4 via email, 1 at the [[Oversight_Board/2010/Meeting-log-2018-10-05|SLOB meeting]]); 2 votes not cast (See [http://lists.sugarlabs.org/archive/sugar-devel/2018-October/055789.html])
==2018-09-07==
;AGREED MOTION 2018-08 Proposed by Walter Bender, seconded by Ignacio Rodriguez
Motion: Sugar Labs will apply to participate in Google Code-in 2018. Walter will be the primary administrator.
<br>5 in favor (via email); 2 votes not cast (See [http://lists.sugarlabs.org/archive/sugar-devel/2018-September/055682.html])
==2018-08-17==
;AGREED MOTION 2018-07 Proposed by Walter Bender, seconded by Samson Goddy
Motion: To approve a travel advance for Jaskirat Singh to attend the Google Summer of Code mentor summit in October 2018.
<br>6 in favor (via email); 1 vote not cast (See [http://lists.sugarlabs.org/archive/sugar-devel/2018-August/055603.html])
==2018-07-12==
;AGREED MOTION 2018-06 Proposed by Samson Goddy, seconded by Ignacio Rodriguez
Motion: To approve Walter's $614.03 reimbursement request [for GCI summit]
<br>5 in favor; 1 vote not cast; 1 recused (See [http://lists.sugarlabs.org/archive/sugar-devel/2018-July/055510.html])
==2018-06-08==
;AGREED MOTION 2018-05 Proposed by Walter Bender, seconded by Sameer Verma
Motion: Provide an advance to Samson Goddy of $1295 in support of preparations needed for Turtle Art Day in Nigeria.<br>(Related motion where funds for TA Day Nigeria have been allocated by the oversight board: See [[Oversight_Board/Decisions#2016-09-02|2016-09-02]]).
<br>4 in favor; 1 opposed; 1 abstained; 1 vote not cast (See [http://lists.sugarlabs.org/private/slobs/2018-June/005083.html]).
==2018-05-15==
;AGREED MOTION 2018-04 Proposed by Walter Bender, seconded by Samson Goddy
Motion: Approve the payment of US $450 as an honorarium to Devin Ulibarri for his workshops in Japan.
<br>7 in favor; 0 opposed (See [http://lists.sugarlabs.org/archive/sugar-devel/2018-May/055351.html]).
==2018-03-09==
;AGREED MOTION 2018-03 Proposed by Walter Bender, seconded by Sameer Verma
Motion: to approve a travel budget of up to US $500 for Samson Goddy to travel to the Open Source Way to Go conference.
<br>4 in favor; 1 recuse; 2 did not vote (See [http://lists.sugarlabs.org/private/slobs/2018-March/005048.html]).
==2018-01-09==
;AGREED MOTION 2018-02 Proposed by Walter Bender, seconded by Samson Goddy
Motion 2018-02: Provide Devin Ulibarri with travel money for March
workshops and follow-up meetings in Japan of an amount not exceeding US
$1250.
<br>6 in favor; 1 did not vote (See [http://lists.sugarlabs.org/archive/iaep/2018-January/020377.html]).
==2018-01-06==
;AGREED MOTION 2018-01 Proposed by Walter Bender, seconded by Adam Holt
Motion: Sugar Labs will apply for Google Summer of Code 2018
<br>7 in favor (See [http://lists.sugarlabs.org/archive/sugar-devel/2018-January/054965.html]).
==2017-12-02==
;AGREED MOTION 2017-20 Proposed by Walter Bender (via email), seconded by Sameer Verma
Motion: To allocate up to US $500 towards local travel expenses in Japan for two (or more) Music Blocks workshops to be run by Devin Ulibarri.
<br>6 in favor (See [http://lists.sugarlabs.org/archive/iaep/2017-December/020344.html]) (See
[https://musicblocks.net/2018/01/02/translation-of-yokohama-science-frontier-blog-article-of-devins-visit-on-12-16-2017/] and
[https://musicblocks.net/2018/01/02/devins-travels-in-japan/])
;AGREED MOTION 2017-19 Proposed by Walter Bender (via email), seconded by Sameer Verma
Motion: To appoint Claudia Urrea to the oversight-board seat that opened due to the resignation of Laura Vargas. This temporary appointment would last until the next oversight board election in 2018.
<br>6 in favor (See [http://lists.sugarlabs.org/archive/iaep/2017-December/020339.html])
==2017-10-06==
;AGREED MOTION 2017-18 Proposed by Walter Bender, seconded by Samson Goddy
Motion: Approval for contracting Edgar [Quispe] to do $500 worth of translation in support of changes in Sugar and Sugar activities related to the 0.112 Release (approximately 500 words).
<br>4 in favor, 2 abstain, 1 absent (See [http://meeting.sugarlabs.org/sugar-meeting/meetings/2017-10-06T19:00:31]);
==2017-09-20==
;AGREED MOTION 2017-17 Proposed by Walter Bender, seconded by Sameer Verma
Motion: Approve a travel advance for US $2550 (US $2000 SFC prepurchase of an airline ticket and $550 towards local transport) for Samson Goddy's travel to the Google Summer of Code mentor's summit.
<br>5 in favor, 1 recuse, 1 vote yet to be counted [http://lists.sugarlabs.org/archive/iaep/2017-September/020184.html]
==2017-09-16==
;FAILED MOTION 2017-16 Proposed by Laura Vargas, not seconded
Motion: To appoint Sugar Labs Oversight Board member Laura Vargas as Sugar Labs Financial Manager with a monthly stipend of US$ 200 in accordance with AGREED MOTION 2017-13.
==2017-09-15==
;AGREED MOTION 2017-16 Proposed by Walter Bender, seconded by Samson Goddy
Motion: To answer the questions posed by the SFC regarding the xo-computer icon as follows:
:(Q1) Why is the XO logo included in the sugar-artwork repo now -- and does the SLOBs want to keep it there?
:(A1) The xo-computer icon has been part of Sugar since we first designed and built Sugar (beginning in 2006) and we would like to keep it there until such time as the design team decides there is a reason to change it.
:(Q2) Assuming the SLOBs want to keep the XO logo in sugar-artwork: what outcome would the SLOBs *prefer* to see happen? E.g.,
:- Does Sugar want downstream users to be able to redistribute and modify Sugar's codebase with or without the XO trademark file included in the program?
:- Does the SLOBs want downstream users to be able to modify and redistribute the XO trademark image itself, or is that less important to Sugar?
:(A2) Sugar Artwork, including the xo-computer icon, is currently licensed under the GPL and we would like our downstream users to be able to use all of our artwork under the terms of that license. As far as the use of any trademark image outside of the context of Sugar, we have no opinion.<br>
(5 in favor, 1 opposed, 1 vote not cast) See [http://lists.sugarlabs.org/archive/sugar-devel/2017-September/054709.html]
==2017-09-14==
;AGREED MOTION 2017-15 Proposed by Laura Vargas, seconded by Samson Goddy
Motion: Sugar Labs to participate in GCI 2017.
(6 in favor) [http://lists.sugarlabs.org/archive/iaep/2017-September/020111.html 1] [http://lists.sugarlabs.org/archive/iaep/2017-September/020113.html 2] [http://lists.sugarlabs.org/archive/iaep/2017-September/020114.html 3] [http://lists.sugarlabs.org/archive/iaep/2017-September/020115.html 4] [http://lists.sugarlabs.org/archive/iaep/2017-September/020119.html 5] [http://lists.sugarlabs.org/archive/iaep/2017-September/020121.html 6]
==2017-09-05==
;AGREED MOTION 2017-14 Proposed by Samson Goddy, seconded by Walter Bender.
Motion: To add three contributors into the membership/election committee: Pericherla Seetaramaraju (Google Summer of Code Intern), Hirshi Patel (Contributor and Google Summer of Code Mentor) and Ibiam Chihurumnaya (Member of Sugar Labs).
(5 in favor. 2 opposed) [http://lists.sugarlabs.org/archive/iaep/2017-September/020033.html]
==2017-08-10==
;AGREED MOTION 2017-13 Proposed by Laura Vargas, seconded by Samson Goddy. Motion: Sugar Labs Financial Manager will have a monthly stipend of US$ TBD in exchange for: 1 complete financial report per quarter and it's publication on the Sugar Labs Finance Wiki page maximum 30 calendar days after the end of the period. The format to be used should be compatible with the International Financial Reporting Standards or it's equivalent in the U.S..
(4 in favor Laura, Samson, Lionel, Adam 3 opposed: Walter, Ignacio and Sameer)
References for in favor votes:
[https://lists.sugarlabs.org/archive/iaep/2017-August/019947.html]
[https://lists.sugarlabs.org/archive/iaep/2017-August/019948.html]
[https://lists.sugarlabs.org/archive/iaep/2017-August/019996.html]
[https://lists.sugarlabs.org/archive/iaep/2017-August/019997.html]
==2017-08-13==
;FAILED MOTION 2017-12 Proposed by Walter Bender, seconded by Samson Goddy: Motion: Samson Goddy has been selected as a Sugar Labs representative to the Google Summer of Code mentor summit. He has requested a travel advance to cover the costs of his visa application. The advance, including wire fees comes to $US 627.05. This motion is to approve the travel advance. (As additional background, Google will be covering up to $2200 in travel expenses for two representatives to attend the summit. Since our other representative is local to the SF area, the bulk of that money would be available to cover Samson's travel, so the net impact on SL funds will be negligible.<br>
(3 in favor, 2 opposed, 2 abstain).
[http://lists.sugarlabs.org/archive/iaep/2017-August/019979.html 1][http://lists.sugarlabs.org/archive/iaep/2017-August/019977.html 2]
[http://lists.sugarlabs.org/archive/iaep/2017-August/019982.html 3]
==2017-06-20==
;FAILED MOTION 2017-11 Proposed by Laura Vargas, seconded by Samson Goddy [https://lists.sugarlabs.org/archive/iaep/2017-June/019872.html]: Sugar Labs will allocate a budget (To Be Defined) for "professional services" required to create a fitable image for Samson's and Ibiam's young XO partners in Africa. Sugar Labs will make an open call to the mailing list to find one or more professional to do it.<br>
(2 in favor, 5 abstain).
== 2017-05-24 ==
;FAILED MOTION 2017-10 Walter Bender, seconded by Sameer Verma [http://lists.sugarlabs.org/archive/iaep/2017-May/019751.html]: Sugar Labs agrees to cover up to US$2800 for expenses related to traveling to the Scratch2017BDX, 17th to 22nd of July, 2017 for Samson Goddy and Ibiam Chihurumnaya. (See [https://docs.google.com/document/d/152VDfUcdcGOHOFBLT3lG15sUFpzBeuBCGiNAGCSOLj4/edit?usp=sharing])<br>(Motion failed 3 in favor, 2 against, 1 abstain, 1 recused).
== 2017-05-05 ==
== 2017-05-05 ==
;PASSED MOTION 2017-09: Samson Goddy, seconded by Lionel Laske: Revise the Sugar Labs mission statement to "Sugar Labs is a volunteer-run project whose mission is to reach global learners and educators with a collection of tools that enable them to explore, discover, create, and reflect in their local language. Sugar Labs distributes these tools freely and encourages its users to appropriate them, taking ownership and responsibility for their learning."<br>(Motion passed 5 in favor, 1 opposed, 1 abstained)
;AGREED MOTION 2017-09 Samson Goddy, seconded by Lionel Laske: Revise the mission statement to "Sugar Labs is a volunteer-run project whose mission is to reach global learners and educators with a collection of tools that enable them to explore, discover, create, and reflect in their local language. Sugar Labs distributes these tools freely and encourages its users to appropriate them, taking ownership and responsibility for their learning."<br>(Motion passed 5 in favor, 1 opposed, 1 abstained) http://meeting.sugarlabs.org/sugar-meeting/2017-05-05
;FAILED MOTION 2017-08: Laura Vargas made a motion to adopt a new mission statement that was not seconded: "Sugar Labs is a community-run project whose mission is to support a collection of free/libre software tools that facilitates learners to discover, create, reflect, translate, share and appropriate such tools in sustainable and creative manners."
;PROPOSED MOTION 2017-08 Laura Vargas, not seconded: Revise the mission statement to "Sugar Labs is a community-run project whose mission is to support a collection of free/libre software tools that facilitates learners to discover, create, reflect, translate, share and appropriate such tools in sustainable and creative manners."
== 2017-04-21 ==
== 2017-04-21 ==
;FAILED MOTION 2017-07: Walter Bender, seconded by Samson Goddy: Revise the Sugar Labs mission statement to "Sugar Labs is a volunteer-run project whose mission is to reach global learners and educators with a collection of tools that enable them to explore, discover, create, and reflect in their local language. Sugar Labs distributes these tools freely and encourages its users to appropriate them, taking ownership and responsibility for their learning."<br>(Motion failed: 3 votes for, 4 abstained)
;FAILED MOTION 2017-07 Walter Bender, seconded by Samson Goddy: Revise the Sugar Labs mission statement to "Sugar Labs is a volunteer-run project whose mission is to reach global learners and educators with a collection of tools that enable them to explore, discover, create, and reflect in their local language. Sugar Labs distributes these tools freely and encourages its users to appropriate them, taking ownership and responsibility for their learning."<br>(Motion failed: 3 votes for, 4 abstained)
== 2017-04-21 ==
== 2017-04-21 ==
;FAILED MOTION 2017-06: Laura Vargas, seconded by Lionel Laske, urgent maintenance budget of 500$ for fixing spam attacks on Sugar Network. Detail of the tasks to do are described in the Technical Service Request provided by Laura. It's an one shot motion to avoid interruption of service for Sugar Network users. Further investments on Sugar Network will be correlated to discussion about long-term support of the platform.<br>(3 votes for, 1 vote against, 1 recuse, and 2 abstains)
;AGREED MOTION 2017-06 Lionel Lake, seconded by Samson Goddy: Urgent maintenance budget of 500$ for fixing spam attacks on Sugar Network. Detail of the tasks to do are described in the Technical Service Request provided by Laura. It's an one shot motion to avoid interruption of service for Sugar Network users. Further investments on Sugar Network will be correlated to discussion about long-term support of the platform.<br>(4 votes for [http://lists.sugarlabs.org/archive/iaep/2017-September/020257.html Sameer] [http://lists.sugarlabs.org/archive/iaep/2017-April/019611.html Samson], [https://lists.sugarlabs.org/archive/iaep/2017-April/019610.html Lionel], [https://lists.sugarlabs.org/archive/iaep/2017-April/019620.html Ignacio])
== 2017-04-07 ==
== 2017-04-07 ==
[http://meeting.sugarlabs.org/sugar-meeting/meetings/2017-04-07T19:03:42.html]
[http://meeting.sugarlabs.org/sugar-meeting/meetings/2017-04-07T19:03:42.html]
;AGREED MOTION 2017-05 Llaske, seconded by Walter: Sugar Labs agrees to provide an advance for Ignacio to attend to the GCI summit.<br>(6 votes for)
;AGREED MOTION 2017-05 Lionel Laske, seconded by Walter: Sugar Labs agrees to provide an advance for Ignacio to attend to the GCI summit.<br>(6 votes for)
== 2017-02-19 ==
== 2017-02-19 ==
== 2016-07-01 ==
== 2016-07-01 ==
[http://meeting.sugarlabs.org/sugar-meeting/meetings/2016-07-01T19:00:23 IRC log]
[[Oversight_Board/Meeting_Minutes-2016-07-01|Minutes]],
[http://meeting.sugarlabs.org/sugar-meeting/meetings/2016-07-01T19:00:23 IRC log].
;AGREED MOTION 2016-42B (formerly 2016-42) Walter Bender, posting motion initially drafted by Caryl Bigenho (member) and Tony Anderson (SLOB) and Adam Holt (SLOB): The Sugar Labs Oversight Board shall appoint a Finance Manager by majority vote from among the members of Sugar Labs Oversight Board. The Finance Manager serves at the will of the board. The Finance Manager may be paid a stipend at the discretion of the board. Duties of the Finance Manager will be to: 1. Serve as Sugar Lab's central coordinator on all financial matters. 2. Report quarterly at a scheduled Oversight Board meeting the following: Confirmation of the accuracy of the previous quarter's report according to the Software Freedom Conservancy; Balance at the beginning of the quarter preceding the meeting; Expenses during the quarter; Income received during the quarter; Balance at the end of the quarter. 3. The Finance Manager has discretion to approve petty cash amounts up to $200 to pay for miscellaneous expenditures critical for the functioning of Sugar Labs. If approved and everything is in order, these will often be paid within (about) 30 days of when they are submitted to the Software Freedom Conservancy, who control Sugar Labs' banking. If not approved, the applicant is free to ask for a vote at a future Oversight Board meeting. 4. All motions for funding of larger projects will be presented first to the Finance Manager who will review them to be sure the funds are being used in a way that appears fiscally sound. If everything is in order, the Finance Manager will place the motion on the agenda for consideration at the next possible Oversight Board meeting, and circulate on the IAEP mailing list for public discussion. 5. At the meeting, after a finance motion has been moved and seconded, discussion should be confined to the motion.<br>(5 votes for, 2 against)<br>(Full motion with sample financial report available at http://www.mail-archive.com/iaep@lists.sugarlabs.org/msg17107.html)
;AGREED MOTION 2016-42 Walter Bender, posting motion initially drafted by Sameer and Tony: While suggestions for motions can come from anyone in the community, motions should be made by Sugar Labs oversight board members.<br> (7 votes for).
;AGREED MOTION 2016-41 Walter Bender, posting motion initially drafted by Dave Crossland: To request a membership donation from each currently active Sugar Labs Member to be allocated to the General Fund for the calendar year of 2016, and a public statement about how they use Sugar and why they are involved in Sugar Labs to post on the website; there is no penalty for not paying a membership or not providing a statement; by default members who donate will be kept private, and requested to opt-in to be recognised. The donation requested will be $12 USD from members who self-identify as low-income (such as students); $36 USD from general members; $120 from members who can opt-in to be placed prominently on the website; and $600 from members who can (privately if they wish) submit a release codename, subject to SLOB approval.<br>(4 votes for, 1 against, 2 abstain)<br>(note that the "low income" solicitation did not reach consensus during the meeting and Dave Crossland offered to work with the board to ensure the solicitation will meet their approval before it is sent to members.)
;AGREED MOTION 2016-41 Walter Bender, posting motion initially drafted by Dave Crossland: To request a membership donation from each currently active Sugar Labs Member to be allocated to the General Fund for the calendar year of 2016, and a public statement about how they use Sugar and why they are involved in Sugar Labs to post on the website; there is no penalty for not paying a membership or not providing a statement; by default members who donate will be kept private, and requested to opt-in to be recognised. The donation requested will be $12 USD from members who self-identify as low-income (such as students); $36 USD from general members; $120 from members who can opt-in to be placed prominently on the website; and $600 from members who can (privately if they wish) submit a release codename, subject to SLOB approval.<br>(4 votes for, 1 against, 2 abstain)<br>(note that the "low income" solicitation did not reach consensus during the meeting and Dave Crossland offered to work with the board to ensure the solicitation will meet their approval before it is sent to members.)
== 2016-06-30 ==
== 2016-06-30 ==
;<s>MEMBER MOTION 2016-40 Dave Crossland</s>: <s>To append to existing bylaw for Finance Manager new procedures.</s>
;<s>MEMBER MOTION 2016-40</s> Dave Crossland: To append to existing bylaw for Finance Manager new procedures.
;<s>MEMBER MOTION 2016-39 Dave Crossland</s>: <s>To replace existing bylaw for Finance Manager.</s>
;<s>MEMBER MOTION 2016-39</s> Dave Crossland: To replace existing bylaw for Finance Manager.
== 2016-06-14 ==
== 2016-06-14 ==
;<s>MEMBER MOTION 2016-38 Dave Crossland</s>: <s>to consider email votes on motions only valid if they are sent to both the SLOBs and IAEP mailing lists. (not seconded)</s>
;<s>MEMBER MOTION 2016-38</s> Dave Crossland: to consider email votes on motions only valid if they are sent to both the SLOBs and IAEP mailing lists. (not seconded)
== 2016-06-11 ==
== 2016-06-11 ==
;<s>MEMBER MOTION 2016-37 Dave Crossland, posting motion initially drafted by Tony Anderson</s>: <s>to undertake a fund raising drive. Arrangements will be made to enable on-line contributions by PayPal, debit or credit card or other means. Once the means to make contributions is in place, the Financial Manager will initiate and lead the drive. The Sugar Labs web site will show progress in donations toward the goal. (not seconded)</s>
;<s>MEMBER MOTION 2016-37</s> Dave Crossland, posting motion initially drafted by Tony Anderson: to undertake a fund raising drive. Arrangements will be made to enable on-line contributions by PayPal, debit or credit card or other means. Once the means to make contributions is in place, the Financial Manager will initiate and lead the drive. The Sugar Labs web site will show progress in donations toward the goal. (not seconded)
== 2016-06-10 ==
== 2016-06-10 ==
;<s>MEMBER MOTION 2016-36 Dave Crossland</s>: <s>to vote on each motion proposed by a member, dropping the current practice of requiring a seconding before voting. (not seconded)</s>
;<s>MEMBER MOTION 2016-36</s> Dave Crossland: to vote on each motion proposed by a member, dropping the current practice of requiring a seconding before voting. (not seconded)</s>
;<s>MEMBER MOTION 2016-35 Dave Crossland</s>: <s>to agree the following procedure for all future monthly SLOB meetings: the chair will confirm the meeting meets quorum; the chair will make any announcements submitted to them before the meeting; the chair will announce the first motion pending a vote on that day; each present SLOB member will announce their vote; the chair will announce the outcome of the motion; the chair will announce the next motion, until all motions are voted on; the chair will invite everyone attending to an open discussion of any topic until the meeting ends at the time scheduled. (not seconded)</s>
;<s>MEMBER MOTION 2016-35</s> Dave Crossland: to agree the following procedure for all future monthly SLOB meetings: the chair will confirm the meeting meets quorum; the chair will make any announcements submitted to them before the meeting; the chair will announce the first motion pending a vote on that day; each present SLOB member will announce their vote; the chair will announce the outcome of the motion; the chair will announce the next motion, until all motions are voted on; the chair will invite everyone attending to an open discussion of any topic until the meeting ends at the time scheduled. (not seconded)
;AGREED MOTION 2016-34 Walter Bender, posting motion initially drafted by Dave Crossland: Whereas it is the general policy of Sugar Labs to retain all GSoC mentoring stipends in the General Fund, if a mentor asks a GSoC Admin (for example in 2016, Walter or Lionel) to pay a stipend to a mentor, their share of the stipend amount will be disbursed without further motions to approve the spending. The share is calculated from the total awarded for the GSoC slot by Google, minus 10% (as all Sugar Labs income is donated to Software Freedom Conservancy for organisational services), minus 5% (retained for Sugar Labs General Funds), divided by the number of mentors for the project. For example, in a year with 6 slots and 10 mentors at $500, the total revenue is $3,000; 10% for Conservancy is $300 and 5% for Sugar Labs is $150, leaving a total of $2,550 or $255 per mentor. (5 votes for, 1 against, 1 abstain, see http://www.mail-archive.com/iaep%40lists.sugarlabs.org/msg16711.html)
;AGREED MOTION 2016-34 Walter Bender, posting motion initially drafted by Dave Crossland: Whereas it is the general policy of Sugar Labs to retain all GSoC mentoring stipends in the General Fund, if a mentor asks a GSoC Admin (for example in 2016, Walter or Lionel) to pay a stipend to a mentor, their share of the stipend amount will be disbursed without further motions to approve the spending. The share is calculated from the total awarded for the GSoC slot by Google, minus 10% (as all Sugar Labs income is donated to Software Freedom Conservancy for organisational services), minus 5% (retained for Sugar Labs General Funds), divided by the number of mentors for the project. For example, in a year with 6 slots and 10 mentors at $500, the total revenue is $3,000; 10% for Conservancy is $300 and 5% for Sugar Labs is $150, leaving a total of $2,550 or $255 per mentor. (5 votes for, 1 against, 1 abstain, see http://www.mail-archive.com/iaep%40lists.sugarlabs.org/msg16711.html)
;<s>MEMBER MOTION 2016-33 Laura Vargas</s>: <s>to update current SL vision statement ("About Sugar Labs(R): Sugar Labs(R) is a volunteer-driven member project of Software Freedom Conservancy, a nonprofit corporation. Originally part of the One Laptop Per Child project, Sugar Labs coordinates volunteers around the world who are passionate about providing educational opportunities to children through the Sugar Learning Platform. Sugar Labs(R) is supported by donations and is seeking funding to accelerate development.") to the new proposed text: "Sugar Labs is a global community where you can learn how to design, develop and deploy high-quality Free/Libre Software that facilitates self-discovery learning experiences and collaboration among young children of all continents." (not seconded)</s>
;<s>MEMBER MOTION 2016-33</s> Laura Vargas: to update current SL vision statement ("About Sugar Labs(R): Sugar Labs(R) is a volunteer-driven member project of Software Freedom Conservancy, a nonprofit corporation. Originally part of the One Laptop Per Child project, Sugar Labs coordinates volunteers around the world who are passionate about providing educational opportunities to children through the Sugar Learning Platform. Sugar Labs(R) is supported by donations and is seeking funding to accelerate development.") to the new proposed text: "Sugar Labs is a global community where you can learn how to design, develop and deploy high-quality Free/Libre Software that facilitates self-discovery learning experiences and collaboration among young children of all continents." (not seconded)
== 2016-06-09 ==
== 2016-06-09 ==
;<s>MEMBER MOTION 2016-32 Dave Crossland</s>: <s>The value of $Y in the Finance Manager Guidelines should be $200 (not seconded)</s>
;<s>MEMBER MOTION 2016-32</s> Dave Crossland: The value of $Y in the Finance Manager Guidelines should be $200 (not seconded)
== 2016-06-03 ==
== 2016-06-03 ==
[http://meeting.sugarlabs.org/sugar-meeting/meetings/2016-06-03T19:01:08 IRC log]
[http://meeting.sugarlabs.org/sugar-meeting/meetings/2016-06-03T19:01:08 IRC log]
;FAILED MOTION 2016-31 Walter Bender, posting motion initially drafted by Dave Crossland: To adopt the [https://wiki.sugarlabs.org/index.php?title=Vision_proposal_2016&oldid=98911 Vision proposal 2016]. (not seconded)
;FAILED MOTION 2016-31 Walter Bender, posting motion initially drafted by Dave Crossland: To adopt the [https://wiki.sugarlabs.org/index.php?title=Vision_proposal_2016&oldid=98911 Vision proposal 2016]. (not seconded)
;<s>MEMBER MOTION 2016-30 Dave Crossland</s>: [https://docs.google.com/document/d/1ssTPbBC23prkOLHUNpaPO56zpQQkD0IL4FA3FFmAUvw/edit#heading=h.meqor5elzkoa <s>To add to the bylaws a new section, “Sugar Labs Oversight Board Spending Guidelines”</s>] <s>(dependent upon MOTION 2016-27)</s>
;<s>MEMBER MOTION 2016-30</s> Dave Crossland: [https://docs.google.com/document/d/1ssTPbBC23prkOLHUNpaPO56zpQQkD0IL4FA3FFmAUvw/edit#heading=h.meqor5elzkoa To add to the bylaws a new section, “Sugar Labs Oversight Board Spending Guidelines”</s>] (dependent upon MOTION 2016-27)
;<s>MEMBER MOTION 2016-29 Dave Crossland</s>: [https://docs.google.com/document/d/1ssTPbBC23prkOLHUNpaPO56zpQQkD0IL4FA3FFmAUvw/edit#heading=h.meqor5elzkoa <s>To append the following text to the existing bylaw for the Finance Manager office</s>] <s>(dependent upon MOTION 2016-27)</s>
;<s>MEMBER MOTION 2016-29</s> Dave Crossland: [https://docs.google.com/document/d/1ssTPbBC23prkOLHUNpaPO56zpQQkD0IL4FA3FFmAUvw/edit#heading=h.meqor5elzkoa To append the following text to the existing bylaw for the Finance Manager office</s>] (dependent upon MOTION 2016-27)
;FAILED MOTION 2016-28 Walter Bender, posting motion initially drafted by Caryl Bigenho: [https://docs.google.com/document/d/16jIFuZ9bX-Bv675BpA1KmcEcRcX4PRCOUEX0ICRUkOc/edit To define procedures for requesting, obtaining, and reporting use of SugarLabs funds] (dependent upon MOTION 2016-27)
;FAILED MOTION 2016-28 Walter Bender, posting motion initially drafted by Caryl Bigenho: [https://docs.google.com/document/d/16jIFuZ9bX-Bv675BpA1KmcEcRcX4PRCOUEX0ICRUkOc/edit To define procedures for requesting, obtaining, and reporting use of SugarLabs funds] (dependent upon MOTION 2016-27)
;FAILED MOTION 2016-27 Walter Bender, posting motion initially drafted by Caryl Bigenho: [https://docs.google.com/document/d/16jIFuZ9bX-Bv675BpA1KmcEcRcX4PRCOUEX0ICRUkOc/edit To replace existing bylaw for Finance Manager] (not seconded)
;FAILED MOTION 2016-27 Walter Bender, posting motion initially drafted by Caryl Bigenho: [https://docs.google.com/document/d/16jIFuZ9bX-Bv675BpA1KmcEcRcX4PRCOUEX0ICRUkOc/edit To replace existing bylaw for Finance Manager] (not seconded)
== 2016-05-29 ==
== 2016-05-29 ==
;<s>MEMBER MOTION 2016-26 Dave Crossland</s>: <s>To request donations from Sugar Labs Members, to be allocated to the General Fund through the SFC. The annual donation requested will be $12 USD from members who self-identify as low-income (such as students); $36, $120, or $600 USD from general members. (not seconded)</s>
;<s>MEMBER MOTION 2016-26</s> Dave Crossland: To request donations from Sugar Labs Members, to be allocated to the General Fund through the SFC. The annual donation requested will be $12 USD from members who self-identify as low-income (such as students); $36, $120, or $600 USD from general members. (not seconded)
;<s>MEMBER MOTION 2016-25 Dave Crossland</s>: <s>To request a membership donation from each currently active Sugar Labs Member to be allocated to the General Fund for the calendar year of 2016, and a public statement about how they use Sugar and why they are involved in Sugar Labs to post on the website; there is no penalty for not paying a membership or not providing a statement; by default members who donate will be kept private, and requested to opt-in to be recognised. The donation requested will be $12 USD from members who self-identify as low-income (such as students); $36 USD from general members; $120 from members who can opt-in to be placed prominently on the website; and $600 from members who can (privately if they wish) submit a release codename, subject to SLOB approval. (seconded at http://www.mail-archive.com/iaep@lists.sugarlabs.org/msg16767.html but all SLOBs abstained)</s>
;<s>MEMBER MOTION 2016-25</s> Dave Crossland: To request a membership donation from each currently active Sugar Labs Member to be allocated to the General Fund for the calendar year of 2016, and a public statement about how they use Sugar and why they are involved in Sugar Labs to post on the website; there is no penalty for not paying a membership or not providing a statement; by default members who donate will be kept private, and requested to opt-in to be recognised. The donation requested will be $12 USD from members who self-identify as low-income (such as students); $36 USD from general members; $120 from members who can opt-in to be placed prominently on the website; and $600 from members who can (privately if they wish) submit a release codename, subject to SLOB approval. (seconded at http://www.mail-archive.com/iaep@lists.sugarlabs.org/msg16767.html but all SLOBs abstained)
;<s>MEMBER MOTION 2016-24</s> Dave Crossland: Whereas it is the general policy of Sugar Labs to retain all GSoC mentoring stipends in the General Fund, if a mentor asks a GSoC Admin (for example in 2016, Walter or Lionel) to pay a stipend to a mentor, their share of the stipend amount will be disbursed without further motions to approve the spending. The share is calculated from the total awarded for the GSoC slot by Google, minus 10% (as all Sugar Labs income is donated to Software Freedom Conservancy for organisational services), minus 5% (retained for Sugar Labs General Funds), divided by the number of mentors for the project. For example, in a year with 6 slots and 10 mentors at $500, the total revenue is $3,000; 10% for Conservancy is $300 and 5% for Sugar Labs is $150, leaving a total of $2,550 or $255 per mentor. (not seconded)
== 2016-05-25 ==
== 2016-05-25 ==
;<s>MEMBER MOTION 2016-23 Caryl Bigenho</s>: [https://docs.google.com/document/d/16jIFuZ9bX-Bv675BpA1KmcEcRcX4PRCOUEX0ICRUkOc/edit <s>To define procedures for requesting, obtaining, and reporting use of SugarLabs funds</s>] <s>(dependent upon MOTION 2016-22)</s>
;<s>MEMBER MOTION 2016-23</s> Caryl Bigenho: [https://docs.google.com/document/d/16jIFuZ9bX-Bv675BpA1KmcEcRcX4PRCOUEX0ICRUkOc/edit To define procedures for requesting, obtaining, and reporting use of SugarLabs funds] (dependent upon MOTION 2016-22)
;<s>MEMBER MOTION 2016-22 Caryl Bigenho</s>: [https://docs.google.com/document/d/16jIFuZ9bX-Bv675BpA1KmcEcRcX4PRCOUEX0ICRUkOc/edit <s>To replace existing bylaw for Finance Manager</s>] <s>(not seconded)</s>
;<s>MEMBER MOTION 2016-22</s> Caryl Bigenho: [https://docs.google.com/document/d/16jIFuZ9bX-Bv675BpA1KmcEcRcX4PRCOUEX0ICRUkOc/edit To replace existing bylaw for Finance Manager] (not seconded)
== 2016-05-12 ==
== 2016-05-12 ==
== 2016-04-07 ==
== 2016-04-07 ==
;<s>MEMBER MOTION 2016-08a Laura Vargas ([http://lists.sugarlabs.org/archive/iaep/2016-April/017801.html reference])</s>: <s>All funds raised by any Sugar Labs community member in the name of Sugar Project's translations must be directed to the “Sugar Projects Translation's Fund”. (not seconded)</s>
;<s>MEMBER MOTION 2016-08a</s> Laura Vargas ([http://lists.sugarlabs.org/archive/iaep/2016-April/017801.html reference]): All funds raised by any Sugar Labs community member in the name of Sugar Project's translations must be directed to the “Sugar Projects Translation's Fund”. (not seconded)
;<s>MEMBER MOTION 2016-08a Laura Vargas ([http://lists.sugarlabs.org/archive/iaep/2016-April/017801.html reference])</s>: <s>The present SugarLabs Oversight board appoints the current Translation's Committee, with the full responsability of reviewing, upgrading, approving and overseeing Sugar Translation Projects and Proposals made by any interested party, with special attention to Native Languages communities. (not seconded)</s>
;<s>MEMBER MOTION 2016-08a</s> Laura Vargas ([http://lists.sugarlabs.org/archive/iaep/2016-April/017801.html reference]): >The present SugarLabs Oversight board appoints the current Translation's Committee, with the full responsability of reviewing, upgrading, approving and overseeing Sugar Translation Projects and Proposals made by any interested party, with special attention to Native Languages communities. (not seconded)
;<s>MEMBER MOTION 2016-08a Laura Vargas ([http://lists.sugarlabs.org/archive/iaep/2016-April/017801.html reference])</s>: <s>Requests for funds will be presented to the Translation's Committee, in writing, with copy to the IAEP mailing list and the Localization mailing list, at least 72 hours in advance of the monthly scheduled "Translation Committee Meeting". Committe members shall vote during the meeting for approval by simple majority. All interested parties, must also send the proposal to the IAEP mailing list and the Localization mailing list, in advance. (not seconded)</s>
;<s>MEMBER MOTION 2016-08a</s> Laura Vargas ([http://lists.sugarlabs.org/archive/iaep/2016-April/017801.html reference]): Requests for funds will be presented to the Translation's Committee, in writing, with copy to the IAEP mailing list and the Localization mailing list, at least 72 hours in advance of the monthly scheduled "Translation Committee Meeting". Committe members shall vote during the meeting for approval by simple majority. All interested parties, must also send the proposal to the IAEP mailing list and the Localization mailing list, in advance. (not seconded)
== 2016-04-06 ==
== 2016-04-06 ==