Oversight Board/Minutes

When and where

• to be determined (probably on the order of 1–2 times per month
• Friday
• 17.00 (UTC)
• irc.freenode.net, #sugar-meeting

To convert UTC to your local time, take a look at http://fedoraproject.org/wiki/Infrastructure/UTCHowto or run:

date -d '[current date] [time] UTC' 
date -d '2008-06-03 17:00 UTC'

Who

The meeting is mainly targeted to Sugar Oversight Board, but everyone interested is welcome to join. It's primary purpose is to discuss general issues related to Sugar and the Sugar community; however, it is not intended as a replacement for the weekly developer meetings.

How to add topics

You can add the topics that you want to discuss during the week to the topics section for the meeting. They will be collected during the week and send out in the meeting announcement on _____. A reminder to add topics will be sent out _____.

Meetings

Monday June 30 2008 - 17.00 (UTC)

Logs

Sugar_Labs/Meeting_Minutes-30-06-2008

Attending

Attending in person: Marco Pesenti Gritti, Paul Noja, Tomeu Vizoso, Walter Bender, Carlo Falciola, Franco Lodato, Luca Ferrari, Karen Sandler

Participating by IRC (See log): bernie, mostro, mk8, BryanWB, arjs, shenki, jg, cjb, reed, dwmw2, mtd, walter, marcopg

Friday July 18 2008 - 17.00 (UTC)

Logs

Sugar Labs/OversightBoard/Log-2008-07-18

Attending

marcopg, walter, erikos, cjb, cjl, dfarning, tomeu, bemasc, erikg

Topics

Topic

Sugar Labs status

• SF Conservancy SFC-SugarLabs Agreement

We await feedback from the SFC and OLPC, but there was consensus that it is an adequate expression of the needs of Sugar Labs.

• Membership

There was consensus that we have made sufficient outreach to the community that the initial list is a fair representation of Sugar Labs; we look forward to having the Membership Committee take it from here.

• • http://selectricity.org/

There was consensus that Walter would put together a strawman election process based upon the Selectricity tool. We are targeting an August election.

• Committees

There was consensus that we begin with just Oversight and Members committees.

• Image
  • Image:Luca-logo-5wb4.png

We agreed for the need to solicit more feedback in the wiki for the design direction being proposed by Luca.

• Budget/Funding
  • Trademarks

We agreed that further discussions with the SFLA about the merits of trademark protection is needed.

• • Conferences
    • Linux [1]

We agreed on the desirability of Sugar Labs participation at conferences around the world, but hope to meet the need by utilizing locals to whatever extent possible. We also discussed the desirability to have a meeting of Sugar Labs developers a couple of times per year. We discussed the possibility of an on-line meeting that leverages resources above and beyond IRC.

• • • Education [2]

We agreed on the necessity of Sugar Labs participation in the learning community, but don't yet have a good handle on the best and most efficient means of accomplishing this.

• • Infrastructure

We briefly reviewed the current situation and will solicit a report from the ad hoc infrastructure committee for next week's continuation of the discussion.

• • Staff

We adjourned after agreeing to reconvene on the 25 July.

Friday 1 August 2008 - 14.00 (UTC)

Logs

Sugar Labs/OversightBoard/Minutes/Log-2008-08-01

Attending

walter, marcopg, bemasc, cjb, erikos, mtd, unmadindu, dirakx

Topics

Topic

Administrative

• Review minutes from last meeting

Approved the minutes from the 18 July 2008 meeting

Walter reported on some outstanding business from the last meeting:

• infrastructure status: Solarsail is running and services are being migrated over; Walter is trying to find a second server for additional services;
• conservancy status: Karen will provide feedback regarding the agreement the week of 4 August;
• board election: Walter confirmed that http://selectricity.org will be adequate for our needs.

• Set next meeting date

Early September

• Set date for election
  • Solicit candidates for election

We discussed the election in more detail and agreed to hold an open nomination period until 16 August 2008 and an election from 17 August to 30 August 2008. Walter agreed to announce this to the Sugar Labs initial members list.

Topic

Infrastructure status

• Hardware
• Hosting
• etc.

Much of the remainder of the meeting was in regard to the relationship between the engineering needs of OLPC and the long-term goals and the relationship to the learning community:

• we applauded the efforts to reach out to the Fedora, Debian, and Ubuntu communities and agreed that supporting these efforts will be instrumental in our ability to reach a broader user community;
• we acknowledged the efforts to date and agreed there is a need for more focus on tools for "trying" Sugar, e.g., LiveCD, LiveUSB, etc.;
• we bemoaned the fact that it has been difficult to find additional engineering resources for Sugar—a priority;
• we discussed some of the subsystems that are in need of attention: collaboration and datastore and agreed, in the case of the latter, to reach out to the GNOME community for help.

Topic

Key issues

• Engineering
  • Stability
  • QA
  • Updates
  • growing the community of contributors
• Learning
  • Outreach
  • Feedback
  • growing the community of contributors

Friday 5 September 2008 - 14.00 (UTC)

Logs

Sugar Labs/OversightBoard/Minutes/Log-2008-09-05

Attending

walter, gregdek, marcopg, tomeu, erikos, bernieXO (AKA NerdyNipple-f169), dfarning, cjb, cjl, davidb

Topics

The Oversight Board acknowledged and celebrated the great job Simon has been doing on managing the 0.82 release.

Topic

Administrative

• OB meeting protocols

We'll appoint someone to take minutes each meeting; We'll announce the meetings on the Sugar and IAEP lists (they are already announced on Sugar Digest and in the wiki). Agendas are set in the wiki.

• Additional OB representatives (learning, design, deployment)

We agreed that having representation from these areas is important. We'll make explicit invitations to ensure these voices are heard. Walter will follow up.

• Finalize SFC agreement

Moving ahead, but still waiting for final agreement from SFC for the OB to sign.

• Appoint (Membership)

Dfarning will organize/liaison with the Membership committee; Gregdek will organize/liaison with the Events committee; Bernie will organize/liaison with the Infrastructure committee; Simon will organize/liaison with the Test committee; Walter will organize/liaison with the Deployment committee

• Appoint Ombudsman

If Bert is willing, we'd like to make his acting role permanent.

• Proposals

We discussed a process whereby Sugar Labs vets proposals: a public discussion of the general ideas and an approval by the OB regarding the specifics.

• Fund raising

Walter will prepare a report for the next meeting about various possibilities. The idea of helping external groups form to share in the development and support burden was seen as a favorable strategy. Raising money for "events" was seen as important.

• Logo

We discussed a new logo proposal (See sugarlabs) and agreed to have Christian Schmidt take charge of this decision.

Topic

Infrastructure status

• Hardware
• Hosting
• @sugarlabs.org

We agreed to give members email addresses at sugarlabs.org

• etc.

Topic

Key issues

• Engineering
  • Ports
  • Stability
  • QA
  • Updates
  • Accessibility

Walter will follow up with a UT proposal to partner in an accessibility proposal. We need someone to volunteer to champion this effort.

• • growing the community of contributors
• Learning
  • Outreach
  • Feedback
  • growing the community of contributors

Friday 19 September 2008 - 14.00 (UTC)

Logs

Sugar Labs/OversightBoard/Minutes/Log-2008-09-19

Topics

Topic

Administrative

• SFC
• Committee reports
• Funding opportunities
• Sugar Labs logo
• trademarks
• PR

Topic

Infrastructure status

• Hardware
• Hosting
• etc.

Topic

Key issues

• Engineering
  • Ports
  • Stability
  • QA
  • Updates
  • Accessibility
  • growing the community of contributors
• Learning
  • Outreach
  • Feedback
  • growing the community of contributors