Oversight Board/Meeting Minutes-2017-10-06

Attendees

Oversight board members

walterbender, kaametza, llaske samsong, canoeberry, sverma

Community members

icarito, ibiam, Quozl

Agenda

• Code of Conduct
• i18n contract for Aymara
• Creation of a SLOB shadow mailing list
• Discussion of "process" (and "guidelines") for requesting travel advances
• Discussion of "guidelines" for external programs such as GCI, GSoC, Outreachy, etc.
• GCI participation (further clarification is needed regarding Oversight_Board/Decisions#2017-09-14
• Discussion of proposal to have motions translated into Spanish (and other languages?)
• SLOB election update
• Financial report first and second quarters of 2017

Code of Conduct

A motion by kaamtza was discussed but not seconded: "The Sugar Labs Code of Conduct to include the Geek Feminism Community anti-harassment Policy <http://geekfeminism.wikia.com/wiki/Community_anti-harassment/Policy> and to dispose resources (if needed) for the complete text to be translated to Sugar supported languages. This Policy contemplates the existence of a RESPONSE TEAM and defining a way and procedure to contact them.

i18n for Aymara

Walter made a motion, seconded by kaametza: Approval for contracting Edgar [Quispe] to do $500 worth of translation in support of changes in Sugar and Sugar activities related to the 0.112 Release (approximately 500 words). Motion passed 4 in favor, 2 abstain, 1 absent.

Walter will investigate the scope of adding Sugarizer strings to the work statement.

Creation of a SLOB shadow mailing list

We discussed and generally agree to the merit of creating a separate list to track the SLOB discussions of various motions, but did not yet vote on a motion made by Walter, seconded by Samson: create a new public mailing list to host discussions of motions. (each new discussion will be preceded by a notification to the iaep list and when a decision is reached, a link to the discussion thread will also be published). Voting will continue by email. It was pointed out that in the past had a policy that that email voting had to include iaep@lists.sugarlabs.org to be a valid email vote.

A separate discussion ensued about what to name the list: two proposals: governance@ and project-management@ were the leading contenders.

GCI

We agreed that Walter and Ignacio would be program admins.

Discussion of "process" (and "guidelines") for requesting travel advances

We discussed and made no progress on this issue. The only guideline suggested to date is available funds.

SLOB election update

Samson reported that the election is underway and that to date 30 votes have been cast. It was agreed that Samson would send a reminder out to encourage votes to be cast by 15 October.

Financial report first and second quarters of 2017

Adam reported:

[16:01] <CanoeBerry> 2017's complete financials summarized from Sugar/Ledger/sugar.ledger :
[16:01] <CanoeBerry> 2017-02-13 from 2017-01-17 REV WIRE OUT - EDGAR QUISPE CHAMBI - Undefined Transaction (for Spanish localisation) - 600.00
[16:01] <CanoeBerry> 2017-01-26 from 2016-10-09 (1898) Artemis Papert (Turtle Art Day 2016) - 1387.78
[16:01] <CanoeBerry> 2017-04-10 from 2017-03-28 MARTIN DANIEL OESTERREICH WEIBERLEN - Domestic Wire Funds - Debit (for Gurani localisation) - 900.00
[16:01] <CanoeBerry> 2017-05-05 from 2017-04-13 PAYONEER INC  - PAYMENT - ACH Credit - Google, Inc. - GCI 2017 Funds - 7000.00
[16:01] <CanoeBerry> 2017-06-21 Outreachy - 2017-05 Sponsorship - 6500.00
[16:01] <CanoeBerry> 2017-07-02 Ignacio Rodríguez - American Airlines - Budget from search: $1,451 - GCI 2016 - 1350.96
[16:01] <CanoeBerry> 2017-07-02 Ignacio Rodríguez - M&IE Per Diem - Max $230 - GCI 2016 - 200.00
[16:01] <CanoeBerry> 2017-08-16 (1942) Walter Bender - for Ignacio Rodríguez - 1550.96
[16:01] <CanoeBerry> 2017-08-16 Visa - Samson Goddy - GSoC Mentor Summit 2017 - 176.56
[16:01] <CanoeBerry> 2017-08-16 Visa Agent - Samson Goddy - GSoC Mentor Summit 2017 - 138.08
[16:01] <CanoeBerry> 2017-09-10 Grand Ibro Hotel - Samson Goddy - GSoC Mentor Summit 2017 - 55.33
[16:01] <CanoeBerry> 2017-09-11 Samson Goddy - M&IE Per Diem - Max: $367.50 - GSoC Mentor Summit 2017 Visa - 330.03
[16:01] <CanoeBerry> 2017-10-04 from 2017-09-26 Samson Goddy - Ethiad - Paid by Brett Smith - Sub-budget from search: $1,400 - Budget from search: $2,748 - Budget from Project: $2,000 - G\
[16:01] <CanoeBerry> SoC Mentor Summit 2017 - 1279.14
[16:01] <CanoeBerry> 2017-09-29 Samson Goddy - JetBlue - Paid by Brett Smith - Sub-budget from search: $242 - Budget from search: $2,748 - Budget from Project: $2,000 - GSoC Mentor Summit\
[16:01] <CanoeBerry>  2017 161.20
[16:01] <CanoeBerry> 2017-10-04 from 2017-10-03 SAMSON SAMUEL GODDY - Domestic Wire Funds - Debit - 897.73
[16:01] <CanoeBerry> 2017-10-04 from 2017-08-14 hnaylor@igc.org - Hilary Naylor - PayPal payment (for Samson Goddy) - 708.00
[16:01] <CanoeBerry> 2017-10-05 from 2017-09-29 Samson Goddy - Arik - Paid by Walter Bender - Sub-budget from search: $257 - Budget from search: $2,748 - Budget from Project: $2,000 - GSo\
[16:01] <CanoeBerry> C Mentor Summit 2017 - 120.92
[16:01] <CanoeBerry> Also...
[16:01] <CanoeBerry> $ ledger -V  -s -S T -d  "T&l<=2" -f sugar.ledger bal '/^(Income|Expenses).*Sugar/'
[16:01] <CanoeBerry>        $ -305,599.52  Income:Sugar
[16:01] <CanoeBerry>         $ 230,231.80  Expenses:Sugar
[16:01] <CanoeBerry> --------------------
[16:01] <CanoeBerry>         $ -75,367.72  "Sugar Labs Assets as of today"
[16:01] <CanoeBerry> 2017 ESTIMATED INCOME TO DATE: $6300
[16:01] <CanoeBerry> 2017 ESTIMATED SPENDING TO DATE: $11953.67

Translation of motions in to Spanish and other languages

deferred to November meeting

Guidelines for Sugar participation in external programs

deferred to November meeting

Finance Manager

deferred to November meeting

log

http://meeting.sugarlabs.org/sugar-meeting/meetings/2017-10-06T19:00:31