Difference between revisions of "Procedures"
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* Is the travel on behalf of Sugar Labs? | * Is the travel on behalf of Sugar Labs? | ||
* Has the trip been approved by the Sugar Labs oversight board or some designated representative of the board? | * Has the trip been approved by the Sugar Labs oversight board or some designated representative of the board? | ||
| − | * Do the travel plans comply with the | + | * Do the travel plans comply with the Sugar Labs [https://github.com/conservancy/policies/blob/master/Travel/conservancy-travel-policy.md travel policy]? |
* Do you need to have a ticket purchased on your behalf? If so, please refer to [https://github.com/conservancy/policies/blob/master/Travel/info-needed-to-book-a-flight-for-someone.txt]. | * Do you need to have a ticket purchased on your behalf? If so, please refer to [https://github.com/conservancy/policies/blob/master/Travel/info-needed-to-book-a-flight-for-someone.txt]. | ||
* Do you need cash for local travel and/or per diem expenses? | * Do you need cash for local travel and/or per diem expenses? | ||
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The deliberations of the board will either published on a [https://lists.sugarlabs.org public email list] or in a [https://meeting.sugarlabs.org/sugar-meeting/meetings meeting log]. The decision itself will be documented on [[Oversight_Board/Decisions]]. | The deliberations of the board will either published on a [https://lists.sugarlabs.org public email list] or in a [https://meeting.sugarlabs.org/sugar-meeting/meetings meeting log]. The decision itself will be documented on [[Oversight_Board/Decisions]]. | ||
| − | If the travel advance is approved (by at least four board members) then our | + | If the travel advance is approved (by at least four board members) then our Treasurer or Executive Director will communicate the decision on behalf of the applicant. |
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Latest revision as of 13:49, 23 January 2022
What follows is one community member's proposal for travel procedures.
Internal Procedures
Internal Procedure #01: "Request for Travel Policy exemptions"
Before asking for a travel advance, please consider the following questions:
- Is the travel on behalf of Sugar Labs?
- Has the trip been approved by the Sugar Labs oversight board or some designated representative of the board?
- Do the travel plans comply with the Sugar Labs travel policy?
- Do you need to have a ticket purchased on your behalf? If so, please refer to [1].
- Do you need cash for local travel and/or per diem expenses?
Anyone traveling on behalf of Sugar Labs may request a travel advance by sending a written request to the oversight board <slobs AT lists.sugarlabs.org>. Be sure to include the reason for your request, the amount requested, the anticipated dates of travel, and answers to the questions above.
The oversight board will discuss the request and may ask for clarification. The criteria for approval include:
- relevance to Sugar Labs
- availability of funds
It may take the board up to one week to reach its decision, so please make your request as far in advance as possible.
The deliberations of the board will either published on a public email list or in a meeting log. The decision itself will be documented on Oversight_Board/Decisions.
If the travel advance is approved (by at least four board members) then our Treasurer or Executive Director will communicate the decision on behalf of the applicant.