Oversight Board/Decisions

This page (largely complete) is intended to be a one-stop place for reviewing all of the Sugar Labs oversight board (SLOB) actions and decisions.

The date headlines are the date a motion is agreed, disagreed, or - in the case of motions to be voted on via email within 7 days of posting which did not get voted on - failed by timing out.

We welcome non-member proposals at the time of a meeting; but they require both a proposer and seconder from among the members of the board. Several proposals that were not taken as motions are shown here struck out, as in ~~MEMBER MOTION~~.

2024-04-24

AGREED MOTION 2024-02: Revert to 19:30 GMT meeting time.

2024-04-10

AGREED MOTION 2024-01: To disband the Sugar Labs Oversight Board in favor of the Sugar Labs, Inc. board

2021-2024

Note: Information must be added later as documentation has been inconsistent.

2021-03-31

AGREED MOTION 2021-04: Due to behavior in violation of the Sugar Labs code of conduct, Martin Guy's membership in the Sugar Labs community is hereby revoked.

2021-02-03

AGREED MOTION 2021-03: Use Matrix.org for the next few meetings

AGREED MOTION 2021-02: Alex Perez fill the seat left empty by Devin's withdrawal until the next board election.

2021-01-06

AGREED MOTION 2021-01: Sugar Labs participate 2021 Google Summer of Code

2020-11-11

AGREED MOTION 2020-17: Sugar Labs, Inc authorizes 60 hours for Ibiam to work on Sugar Maintenance as contractor at the agreed upon rate.

AGREED MOTION 2020-16: remove from the board Alex, Rahul and James.

AGREED MOTION 2020-15: appoint Devin as chair.

AGREED MOTION 2020-14: appoint to the board Jui, Perrie, Walter, Lionel and Devin.

2020-09-17

AGREED MOTION 2020-13: receive the Google $1000 donation and add it to mentor stipends.

2020-04-28

AGREED MOTION 2020-12: Sugar Labs, effective immediately, to begin engagement with Caryl Bigenho for her services to complete our draft of the 1023 (see 2020-10). Caryl has not asked for any compensation, which we will honor.

AGREED MOTION 2020-13: Sugar Labs Inc. to pay a maximum of 10 hours respectively to both James and Ibiam at their respective asking rates to scope out needs for Sugar Activity Maintenance (Please see 2020-11).

2020-04-20

AGREED MOTION 2020-10: Advertise on sugar-devel@ and iaep@ mailing lists and Sugar Labs wiki, for someone to put finishing touches on the 1023 in return for a stipend. (More details).

AGREED MOTION 2020-11: Advertise, on sugar-devel@ and iaep@ mailing lists and Wiki, for a software developer to maintain Sugar activities, in return for a stipend. (More details).

2020-04-29

AGREED MOTION 2020-09: Sugar Labs will apply for Google Season of Docs.

AGREED MOTION 2020-08: disband the Membership and Elections Committee and assume the responsibility ourselves.

AGREED MOTION 2020-07: rescind motion 2020-05.

2020-04-01

AGREED MOTION 2020-06: meet every two weeks instead of every month.

2020-02-06

AGREED MOTION 2020-05: a meeting to be called on IRC for the Membership and Elections Committee, with Oversight Board members invited.

AGREED MOTION 2020-04: Ibiam Chihurumnaya to be the board liaison for the Membership and Elections Committee.

AGREED MOTION 2020-03: James Cameron to chair Oversight Board meetings.

2020-01-09

AGREED MOTION 2020-02: this late election to be renamed 2019-2021, and that the seats to vacate be either three or four, per our governance rule "positions on the board will be on a two-year staggered basis".

2020-01-01

AGREED MOTION 2020-01: Sugar Labs will apply for Google Summer of Code 2020.

2019-12-04

AGREED MOTION 2019-30: Samson Goddy to be the board liaison for the Membership and Elections Committee.

AGREED MOTION 2019-29: direct SFC to renew sugarlabs.org for the maximum allowable duration of ten years, and use the funds up to $200 they have allocated for Sugar Labs to do so.

2019-11-07

AGREED MOTION 2019-28: pay bill SL-2019-10-1 in the amount $2338 for legal services rendered by Kyle Mitchell.

2019-10-02

AGREED MOTION 2019-27: apply to participate in Google Code In 2019-2020.

AGREED MOTION 2019-26: Walter Bender to be Secretary for Sugar Labs Inc. with all the responsibilities that the role entails.

AGREED MOTION 2019-25: Devin Ulibarri to be Chief Financial Officer for Sugar Labs Inc. with all the responsibilities that the role entails.

AGREED MOTION 2019-24: Alex Perex to be Executive Director for Sugar Labs Inc. with all the responsibilities that the role entails.

2019-09-11

AGREED MOTION 2019-23: assign MrBIOS (Alex P) to register a physical mailing address for SLI with a Scan Mailbox Service and be reimbursed for his expense once SLI has control over its own funds.

AGREED MOTION 2019-22: the new board members of SLI, Inc be Walter Bender, Lionel Laské, Devin Ulibarri, Samson Goddy, Alex Perez, and Claudia Urrea.

2019-09-03

AGREED MOTION 2019-21: defer our 6th September meeting to 11th September 4pm US/Eastern, and hold monthly meetings on the first Wednesday at 4pm US/Eastern.

2019-08-02

AGREED MOTION 2019-20: by August 31, 2019, we 1) create a draft template for the board and membership rules of new org, and 2) we all contribute. The draft will not be binding.

2019-07-24

AGREED MOTION 2019-19: approve up to US $1800 to cover the travel of Ibaim Chihurumnaya to travel to the Google Summer of Code 2019 mentor summit in Munich, Germany from Port Harcourt, Nigeria.

2019-07-23

AGREED MOTION 2019-18: Sugar Labs will send Rahul Bothra, Ibiam Chihurumnaya, and Tarun Singhal to represent us at the Google Summer of Code 2019 Mentor Summit in Munich, Germany. Google is providing a stipend of US $1100 per representative, which is expected to cover the bulk of the expense and the travelers will abide by the travel policy regarding any and all expenses.

2019-06-07

AGREED MOTION 2019-17: we execute an agreement to engage with Kyle Mitchell, attorney, for the purposes of setting up a 501(c)3 non-profit for Sugar Labs.

2019-05-03

AGREED MOTION 2019-16: we form a 501(c)3 non-profit organization, with the intent of moving sugar labs resources, infrastructure, and funds to said new organization, with the ultimate goal being termination of the existing agreement between Sugar Labs and the SFC.

2019-04-05

AGREED MOTION 2019-13: appoint Devin Ulibarri as Project Representative to the Software Freedom Conservancy.

AGREED MOTION 2019-14: apply to the Google Season of Docs 2019 program.

AGREED MOTION 2019-15: appoint Alex Perez as one of our GNOME project representatives.

2019-03-29

AGREED MOTION 2019-12: Sugar Labs expresses its appreciation to Bernie Krisher for the role he played in helping to foster the idea of one laptop per child and that every child, even in the most remote or impoverished places deserves an opportunity for a quality education. His work in establishing technology centers and schools in Cambodia directly led to the formation of One Laptop per Child and the creation of the Sugar desktop.

2019-03-22

AGREED MOTION 2019-11: to pay a travel advance of $USD 500 to Samson Goddy to attend PyCon 2019 in Cleveland.

2019-03-20

AGREED MOTION 2019-10: to pay for travel by Ibiam Chihurumnaya to attend Pycon 2019, according to his supplied travel plan.

2019-03-01

AGREED MOTION 2019-09: to purchase a group license to https://www.nngroup.com/articles/childrens-websites-usability-issues/ for use by members of Sugar Labs.
AGREED MOTION 2019-08: to pay a travel advance of $USD 1600 to Ibiam Chihurumnaya to attend Pycon 2019 in Cleveland, with pauses in New York accommodated by member Dave Crossland.

2019-02-01

AGREED MOTION 2019-07: to cover reasonable lodging and marketing expenses related to SCaLE attendance and promotion of Sugar and Sugar Labs, not to exceed $2,000.
AGREED MOTION 2019-06: we formally receive report on and notification of conflict of interest with respect to Remake Music LLC.
AGREED MOTION 2019-05: we formally receive the reports from Membership and Elections Committee, and Google Code-in project team (motion 2018-08).

2019-01-21

AGREED MOTION 2019-04: pay $890 of unmet costs for trip by Samson Goddy to London for Sustain Summit, Mozfest, and meetings with Scratch and Google Open Source team.

2019-01-04

PENDING MOTION 2019-01: Preserve the unpaid GSoC 2018 stipend for marketing purposes, and thank the mentors who suggested this.; Next action: in order to gain consensus, waiting for a marketing plan to be added to the motion.

AGREED MOTION 2019-02: Sugar Labs will apply for Google Summer of Code 2019.

AGREED MOTION 2019-03: Sugar Labs matches the Google Code-In Summit travel budget, by paying from our own funds up to $2k.

2018-12-21

AGREED MOTION 2018-11 Proposed by Walter Bender, seconded by Samson Goddy

Motion: James Cameron to be the liaison between Sugar Labs and the Software Freedom Conservancy.
6 in favor (via email)

AGREED MOTION 2018-10 Proposed by Walter Bender, seconded by Samson Goddy

Motion: James Cameron to chair Oversight Board meetings.
6 in favor (via email)

2018-10-05

AGREED MOTION 2018-09 Proposed by Walter Bender, seconded by Samson Goddy

Motion: Approve Jaskirat Singh's attendance of the GSoC Meetup while he is travelling for the GSoC Mentor Summit and a travel advance of US $712.
5 in favor (4 via email, 1 at the SLOB meeting); 2 votes not cast (See [1])

2018-09-07

AGREED MOTION 2018-08 Proposed by Walter Bender, seconded by Ignacio Rodriguez

Motion: Sugar Labs will apply to participate in Google Code-in 2018. Walter will be the primary administrator.
5 in favor (via email); 2 votes not cast (See [2])

2018-08-17

AGREED MOTION 2018-07 Proposed by Walter Bender, seconded by Samson Goddy

Motion: To approve a travel advance for Jaskirat Singh to attend the Google Summer of Code mentor summit in October 2018.
6 in favor (via email); 1 vote not cast (See [3])

2018-07-12

AGREED MOTION 2018-06 Proposed by Samson Goddy, seconded by Ignacio Rodriguez

Motion: To approve Walter's $614.03 reimbursement request [for GCI summit]
5 in favor; 1 vote not cast; 1 recused (See [4])

2018-06-08

AGREED MOTION 2018-05 Proposed by Walter Bender, seconded by Sameer Verma

Motion: Provide an advance to Samson Goddy of $1295 in support of preparations needed for Turtle Art Day in Nigeria.
(Related motion where funds for TA Day Nigeria have been allocated by the oversight board: See 2016-09-02).
4 in favor; 1 opposed; 1 abstained; 1 vote not cast (See [5]).

2018-05-15

AGREED MOTION 2018-04 Proposed by Walter Bender, seconded by Samson Goddy

Motion: Approve the payment of US $450 as an honorarium to Devin Ulibarri for his workshops in Japan.
7 in favor; 0 opposed (See [6]).

2018-03-09

AGREED MOTION 2018-03 Proposed by Walter Bender, seconded by Sameer Verma

Motion: to approve a travel budget of up to US $500 for Samson Goddy to travel to the Open Source Way to Go conference.
4 in favor; 1 recuse; 2 did not vote (See [7]).

2018-01-09

AGREED MOTION 2018-02 Proposed by Walter Bender, seconded by Samson Goddy

Motion 2018-02: Provide Devin Ulibarri with travel money for March workshops and follow-up meetings in Japan of an amount not exceeding US $1250.
6 in favor; 1 did not vote (See [8]).

2018-01-06

AGREED MOTION 2018-01 Proposed by Walter Bender, seconded by Adam Holt

Motion: Sugar Labs will apply for Google Summer of Code 2018
7 in favor (See [9]).

2017-12-02

AGREED MOTION 2017-20 Proposed by Walter Bender (via email), seconded by Sameer Verma

Motion: To allocate up to US $500 towards local travel expenses in Japan for two (or more) Music Blocks workshops to be run by Devin Ulibarri.
6 in favor (See [10]) (See [11] and [12])

AGREED MOTION 2017-19 Proposed by Walter Bender (via email), seconded by Sameer Verma

Motion: To appoint Claudia Urrea to the oversight-board seat that opened due to the resignation of Laura Vargas. This temporary appointment would last until the next oversight board election in 2018.
6 in favor (See [13])

2017-10-06

AGREED MOTION 2017-18 Proposed by Walter Bender, seconded by Samson Goddy

Motion: Approval for contracting Edgar [Quispe] to do $500 worth of translation in support of changes in Sugar and Sugar activities related to the 0.112 Release (approximately 500 words).
4 in favor, 2 abstain, 1 absent (See [14]);

2017-09-20

AGREED MOTION 2017-17 Proposed by Walter Bender, seconded by Sameer Verma

Motion: Approve a travel advance for US $2550 (US $2000 SFC prepurchase of an airline ticket and $550 towards local transport) for Samson Goddy's travel to the Google Summer of Code mentor's summit.
5 in favor, 1 recuse, 1 vote yet to be counted [15]

2017-09-16

FAILED MOTION 2017-16 Proposed by Laura Vargas, not seconded

Motion: To appoint Sugar Labs Oversight Board member Laura Vargas as Sugar Labs Financial Manager with a monthly stipend of US$ 200 in accordance with AGREED MOTION 2017-13.

2017-09-15

AGREED MOTION 2017-16 Proposed by Walter Bender, seconded by Samson Goddy

Motion: To answer the questions posed by the SFC regarding the xo-computer icon as follows:

(Q1) Why is the XO logo included in the sugar-artwork repo now -- and does the SLOBs want to keep it there?

(A1) The xo-computer icon has been part of Sugar since we first designed and built Sugar (beginning in 2006) and we would like to keep it there until such time as the design team decides there is a reason to change it.

(Q2) Assuming the SLOBs want to keep the XO logo in sugar-artwork: what outcome would the SLOBs *prefer* to see happen? E.g.,

- Does Sugar want downstream users to be able to redistribute and modify Sugar's codebase with or without the XO trademark file included in the program?

- Does the SLOBs want downstream users to be able to modify and redistribute the XO trademark image itself, or is that less important to Sugar?

(A2) Sugar Artwork, including the xo-computer icon, is currently licensed under the GPL and we would like our downstream users to be able to use all of our artwork under the terms of that license. As far as the use of any trademark image outside of the context of Sugar, we have no opinion.

(5 in favor, 1 opposed, 1 vote not cast) See [16]

2017-09-14

AGREED MOTION 2017-15 Proposed by Laura Vargas, seconded by Samson Goddy

Motion: Sugar Labs to participate in GCI 2017. (6 in favor) 1 2 3 4 5 6

2017-09-05

AGREED MOTION 2017-14 Proposed by Samson Goddy, seconded by Walter Bender.

Motion: To add three contributors into the membership/election committee: Pericherla Seetaramaraju (Google Summer of Code Intern), Hirshi Patel (Contributor and Google Summer of Code Mentor) and Ibiam Chihurumnaya (Member of Sugar Labs).

(5 in favor. 2 opposed) [17]

2017-08-10

AGREED MOTION 2017-13 Proposed by Laura Vargas, seconded by Samson Goddy. Motion: Sugar Labs Financial Manager will have a monthly stipend of US$ TBD in exchange for: 1 complete financial report per quarter and it's publication on the Sugar Labs Finance Wiki page maximum 30 calendar days after the end of the period. The format to be used should be compatible with the International Financial Reporting Standards or it's equivalent in the U.S..

(4 in favor Laura, Samson, Lionel, Adam 3 opposed: Walter, Ignacio and Sameer) References for in favor votes: [18] [19] [20] [21]

2017-08-13

FAILED MOTION 2017-12 Proposed by Walter Bender, seconded by Samson Goddy: Motion: Samson Goddy has been selected as a Sugar Labs representative to the Google Summer of Code mentor summit. He has requested a travel advance to cover the costs of his visa application. The advance, including wire fees comes to $US 627.05. This motion is to approve the travel advance. (As additional background, Google will be covering up to $2200 in travel expenses for two representatives to attend the summit. Since our other representative is local to the SF area, the bulk of that money would be available to cover Samson's travel, so the net impact on SL funds will be negligible.

(3 in favor, 2 opposed, 2 abstain). 1 2 3

2017-06-20

FAILED MOTION 2017-11 Proposed by Laura Vargas, seconded by Samson Goddy [22]: Sugar Labs will allocate a budget (To Be Defined) for "professional services" required to create a fitable image for Samson's and Ibiam's young XO partners in Africa. Sugar Labs will make an open call to the mailing list to find one or more professional to do it.

(2 in favor, 5 abstain).

2017-05-24

FAILED MOTION 2017-10 Walter Bender, seconded by Sameer Verma [23]: Sugar Labs agrees to cover up to US$2800 for expenses related to traveling to the Scratch2017BDX, 17th to 22nd of July, 2017 for Samson Goddy and Ibiam Chihurumnaya. (See [24])
(Motion failed 3 in favor, 2 against, 1 abstain, 1 recused).

2017-05-05

AGREED MOTION 2017-09 Samson Goddy, seconded by Lionel Laske: Revise the mission statement to "Sugar Labs is a volunteer-run project whose mission is to reach global learners and educators with a collection of tools that enable them to explore, discover, create, and reflect in their local language. Sugar Labs distributes these tools freely and encourages its users to appropriate them, taking ownership and responsibility for their learning."
(Motion passed 5 in favor, 1 opposed, 1 abstained) http://meeting.sugarlabs.org/sugar-meeting/2017-05-05

PROPOSED MOTION 2017-08 Laura Vargas, not seconded: Revise the mission statement to "Sugar Labs is a community-run project whose mission is to support a collection of free/libre software tools that facilitates learners to discover, create, reflect, translate, share and appropriate such tools in sustainable and creative manners."

2017-04-21

FAILED MOTION 2017-07 Walter Bender, seconded by Samson Goddy: Revise the Sugar Labs mission statement to "Sugar Labs is a volunteer-run project whose mission is to reach global learners and educators with a collection of tools that enable them to explore, discover, create, and reflect in their local language. Sugar Labs distributes these tools freely and encourages its users to appropriate them, taking ownership and responsibility for their learning."
(Motion failed: 3 votes for, 4 abstained)

2017-04-21

AGREED MOTION 2017-06 Lionel Lake, seconded by Samson Goddy: Urgent maintenance budget of 500$ for fixing spam attacks on Sugar Network. Detail of the tasks to do are described in the Technical Service Request provided by Laura. It's an one shot motion to avoid interruption of service for Sugar Network users. Further investments on Sugar Network will be correlated to discussion about long-term support of the platform.
(4 votes for Sameer Samson, Lionel, Ignacio)

2017-04-07

[25]

AGREED MOTION 2017-05 Lionel Laske, seconded by Walter: Sugar Labs agrees to provide an advance for Ignacio to attend to the GCI summit.
(6 votes for)

2017-02-19

thread 1 email thread 2

AGREED MOTION 2017-04 Walter, posting by email a motion seconded by Laura Vargas: Sugar Labs agrees to participate in Outreachy 14 in order to promote and support women and minority participation in FOSS projects. The cost would be $5500 for one internship. The funds would come from our general funds.
(5 votes for, 2 votes yet to be received)

2017-01-06

log

AGREED MOTION 2017-03 Walter Bender, posting motion seconded by Jose Miguel Garcia: To appoint volunteers Ignacio Rodriguez, Samson Goddy and Laura Vargas as the new elections and membership committee, with the purpose of debugging current membership list and running the 2016's elections for the 3 seats at the Board available for the 2016-2018 period and to appoint Dave Crossland as an impartial election oversight party.
(4 votes for, 1 abstain, 2 members absent)

AGREED MOTION 2017-02 Walter Bender, posting motion seconded by Tony Anderson: Sugar is a learning platform based on the constructionist educational principles of Jean Piaget, Seymour Papert, Cynthia Solomon, and Alan Kay. Sugar Labs is responsible to develop, distribute, and support Sugar with the help of a global volunteer community of contributors. Sugar Labs provides Sugar in two forms: Sugar for personal computers and XOs and Sugarizer (Sugar Mobile) for mobile devices and the Web.
(5 votes for, 2 members absent)

AGREED MOTION 2017-01 Tony Anderson, posting motion seconded by Walter Bender: that the Board approve the expenses associated with the Paraguay TA day and the exception to the advance purchase policy.
(4 votes for, 1 abstain, 2 members absent)

2016-10-07

log

AGREED MOTION 2016-44 Walter Bender, posting motion seconded by Tony Anderson (SLOB): To dedicate the upcoming Sugar release to Marvin Minsky and Seymour Papert in honor of their numerous contributions to technology and learning.
(5 votes for, 2 members absent)

2016-09-02

log

AGREED MOTION 2016-43 Walter Bender, posting motion seconded by Tony Anderson (SLOB): Approval of funding for Turtle Art Days in Paraguay, Uruguay, and Nigeria in October/November; the PY budget is ~$1K; UY budget ~$2K; NG budget ~$5K; these events would come from the tripadvisor funds.
(5 votes for, 2 members absent)

2016-07-01

Minutes, IRC log.

AGREED MOTION 2016-42B (formerly 2016-42) Walter Bender, posting motion initially drafted by Caryl Bigenho (member) and Tony Anderson (SLOB) and Adam Holt (SLOB): The Sugar Labs Oversight Board shall appoint a Finance Manager by majority vote from among the members of Sugar Labs Oversight Board. The Finance Manager serves at the will of the board. The Finance Manager may be paid a stipend at the discretion of the board. Duties of the Finance Manager will be to: 1. Serve as Sugar Lab's central coordinator on all financial matters. 2. Report quarterly at a scheduled Oversight Board meeting the following: Confirmation of the accuracy of the previous quarter's report according to the Software Freedom Conservancy; Balance at the beginning of the quarter preceding the meeting; Expenses during the quarter; Income received during the quarter; Balance at the end of the quarter. 3. The Finance Manager has discretion to approve petty cash amounts up to $200 to pay for miscellaneous expenditures critical for the functioning of Sugar Labs. If approved and everything is in order, these will often be paid within (about) 30 days of when they are submitted to the Software Freedom Conservancy, who control Sugar Labs' banking. If not approved, the applicant is free to ask for a vote at a future Oversight Board meeting. 4. All motions for funding of larger projects will be presented first to the Finance Manager who will review them to be sure the funds are being used in a way that appears fiscally sound. If everything is in order, the Finance Manager will place the motion on the agenda for consideration at the next possible Oversight Board meeting, and circulate on the IAEP mailing list for public discussion. 5. At the meeting, after a finance motion has been moved and seconded, discussion should be confined to the motion.
(5 votes for, 2 against)
(Full motion with sample financial report available at http://www.mail-archive.com/iaep@lists.sugarlabs.org/msg17107.html)

AGREED MOTION 2016-42 Walter Bender, posting motion initially drafted by Sameer and Tony: While suggestions for motions can come from anyone in the community, motions should be made by Sugar Labs oversight board members.
(7 votes for).

AGREED MOTION 2016-41 Walter Bender, posting motion initially drafted by Dave Crossland: To request a membership donation from each currently active Sugar Labs Member to be allocated to the General Fund for the calendar year of 2016, and a public statement about how they use Sugar and why they are involved in Sugar Labs to post on the website; there is no penalty for not paying a membership or not providing a statement; by default members who donate will be kept private, and requested to opt-in to be recognised. The donation requested will be $12 USD from members who self-identify as low-income (such as students); $36 USD from general members; $120 from members who can opt-in to be placed prominently on the website; and $600 from members who can (privately if they wish) submit a release codename, subject to SLOB approval.
(4 votes for, 1 against, 2 abstain)
(note that the "low income" solicitation did not reach consensus during the meeting and Dave Crossland offered to work with the board to ensure the solicitation will meet their approval before it is sent to members.)

2016-06-30

~~MEMBER MOTION 2016-40~~ Dave Crossland: To append to existing bylaw for Finance Manager new procedures.
~~MEMBER MOTION 2016-39~~ Dave Crossland: To replace existing bylaw for Finance Manager.

2016-06-14

~~MEMBER MOTION 2016-38~~ Dave Crossland: to consider email votes on motions only valid if they are sent to both the SLOBs and IAEP mailing lists. (not seconded)

2016-06-11

~~MEMBER MOTION 2016-37~~ Dave Crossland, posting motion initially drafted by Tony Anderson: to undertake a fund raising drive. Arrangements will be made to enable on-line contributions by PayPal, debit or credit card or other means. Once the means to make contributions is in place, the Financial Manager will initiate and lead the drive. The Sugar Labs web site will show progress in donations toward the goal. (not seconded)

2016-06-10

~~MEMBER MOTION 2016-36~~ Dave Crossland: to vote on each motion proposed by a member, dropping the current practice of requiring a seconding before voting. (not seconded)
~~MEMBER MOTION 2016-35~~ Dave Crossland: to agree the following procedure for all future monthly SLOB meetings: the chair will confirm the meeting meets quorum; the chair will make any announcements submitted to them before the meeting; the chair will announce the first motion pending a vote on that day; each present SLOB member will announce their vote; the chair will announce the outcome of the motion; the chair will announce the next motion, until all motions are voted on; the chair will invite everyone attending to an open discussion of any topic until the meeting ends at the time scheduled. (not seconded)
AGREED MOTION 2016-34 Walter Bender, posting motion initially drafted by Dave Crossland: Whereas it is the general policy of Sugar Labs to retain all GSoC mentoring stipends in the General Fund, if a mentor asks a GSoC Admin (for example in 2016, Walter or Lionel) to pay a stipend to a mentor, their share of the stipend amount will be disbursed without further motions to approve the spending. The share is calculated from the total awarded for the GSoC slot by Google, minus 10% (as all Sugar Labs income is donated to Software Freedom Conservancy for organisational services), minus 5% (retained for Sugar Labs General Funds), divided by the number of mentors for the project. For example, in a year with 6 slots and 10 mentors at $500, the total revenue is $3,000; 10% for Conservancy is $300 and 5% for Sugar Labs is $150, leaving a total of $2,550 or $255 per mentor. (5 votes for, 1 against, 1 abstain, see http://www.mail-archive.com/iaep%40lists.sugarlabs.org/msg16711.html)
~~MEMBER MOTION 2016-33~~ Laura Vargas: to update current SL vision statement ("About Sugar Labs(R): Sugar Labs(R) is a volunteer-driven member project of Software Freedom Conservancy, a nonprofit corporation. Originally part of the One Laptop Per Child project, Sugar Labs coordinates volunteers around the world who are passionate about providing educational opportunities to children through the Sugar Learning Platform. Sugar Labs(R) is supported by donations and is seeking funding to accelerate development.") to the new proposed text: "Sugar Labs is a global community where you can learn how to design, develop and deploy high-quality Free/Libre Software that facilitates self-discovery learning experiences and collaboration among young children of all continents." (not seconded)

2016-06-09

~~MEMBER MOTION 2016-32~~ Dave Crossland: The value of $Y in the Finance Manager Guidelines should be $200 (not seconded)

2016-06-03

IRC log

FAILED MOTION 2016-31 Walter Bender, posting motion initially drafted by Dave Crossland: To adopt the Vision proposal 2016. (not seconded)
~~MEMBER MOTION 2016-30~~ Dave Crossland: To add to the bylaws a new section, “Sugar Labs Oversight Board Spending Guidelines” (dependent upon MOTION 2016-27)
~~MEMBER MOTION 2016-29~~ Dave Crossland: To append the following text to the existing bylaw for the Finance Manager office (dependent upon MOTION 2016-27)
FAILED MOTION 2016-28 Walter Bender, posting motion initially drafted by Caryl Bigenho: To define procedures for requesting, obtaining, and reporting use of SugarLabs funds (dependent upon MOTION 2016-27)
FAILED MOTION 2016-27 Walter Bender, posting motion initially drafted by Caryl Bigenho: To replace existing bylaw for Finance Manager (not seconded)

2016-05-29

~~MEMBER MOTION 2016-26~~ Dave Crossland: To request donations from Sugar Labs Members, to be allocated to the General Fund through the SFC. The annual donation requested will be $12 USD from members who self-identify as low-income (such as students); $36, $120, or $600 USD from general members. (not seconded)

~~MEMBER MOTION 2016-25~~ Dave Crossland: To request a membership donation from each currently active Sugar Labs Member to be allocated to the General Fund for the calendar year of 2016, and a public statement about how they use Sugar and why they are involved in Sugar Labs to post on the website; there is no penalty for not paying a membership or not providing a statement; by default members who donate will be kept private, and requested to opt-in to be recognised. The donation requested will be $12 USD from members who self-identify as low-income (such as students); $36 USD from general members; $120 from members who can opt-in to be placed prominently on the website; and $600 from members who can (privately if they wish) submit a release codename, subject to SLOB approval. (seconded at http://www.mail-archive.com/iaep@lists.sugarlabs.org/msg16767.html but all SLOBs abstained)

~~MEMBER MOTION 2016-24~~ Dave Crossland: Whereas it is the general policy of Sugar Labs to retain all GSoC mentoring stipends in the General Fund, if a mentor asks a GSoC Admin (for example in 2016, Walter or Lionel) to pay a stipend to a mentor, their share of the stipend amount will be disbursed without further motions to approve the spending. The share is calculated from the total awarded for the GSoC slot by Google, minus 10% (as all Sugar Labs income is donated to Software Freedom Conservancy for organisational services), minus 5% (retained for Sugar Labs General Funds), divided by the number of mentors for the project. For example, in a year with 6 slots and 10 mentors at $500, the total revenue is $3,000; 10% for Conservancy is $300 and 5% for Sugar Labs is $150, leaving a total of $2,550 or $255 per mentor. (not seconded)

2016-05-25

~~MEMBER MOTION 2016-23~~ Caryl Bigenho: To define procedures for requesting, obtaining, and reporting use of SugarLabs funds (dependent upon MOTION 2016-22)
~~MEMBER MOTION 2016-22~~ Caryl Bigenho: To replace existing bylaw for Finance Manager (not seconded)

2016-05-12

AGREED MOTION 2016-21 Walter Bender: to reimburse Edgar Quispe for expenses incurred representing Sugar Labs at the Traducción e interpretación en las lenguas originarias del Perú meeting in Lima. The cost is $168.88. : (See http://lists.sugarlabs.org/archive/iaep/2016-May/018196.html)

2016-05-11

FAILED MOTION 2016-20 Walter Bender: to allow the mentors participating in Google Summer of Code to disperse the mentor stipend among themselves as they see fit. : (3 votes for, 1 vote against, and 3 abstains): Motion 2016-34 was agreed on the same subject

2016-05-06

AGREED MOTION 2016-19 Walter Bender, posting motion initially drafted by Dave Crossland: To pay for laboratoriosazucar.org domain registration renewal
FAILED MOTION 2016-27 Walter Bender, posting motion initially drafted by Caryl Bigenho: To replace existing bylaw for Finance Manager (not seconded, further drafting requested)
AGREED MOTION 2016-14 Walter Bender, posting motion initially drafted by: To fund a program to initiate the translation of Sugar into Yoruba. The work would be led by Samson Goddy and reviewed by Chris Leonard, in his role as Translation Community Manager (See [26]).
AGREED MOTION 2016-13 Walter Bender, posting motion initially drafted by Dave Crossland: To update the Sugar License from GPLv2 to GPLv3 [27]
FAILED MOTION 2016-12 Walter Bender: To allow the mentors participating in Google Summer of Code to disperse the mentor stipend among themselves as they see fit (See [28]).
FAILED MOTION 2016-11 Lionel Laske: To adopt the wiki Vision proposal for 2016 (not seconded)

2016-04-09

AGREED MOTION 2016-10 Walter Bender: To offer Devin U. an honorarium ($500) to compensate him since he needed to take a week off from work to run two Turtle/Music Blocks workshops at the Constructionism Conference. The funds would be allocated from the Trip Advisor grant which are in support of promoting and advancing Turtle Blocks around the world. (Vote taken by email.)
AGREED MOTION 2016-09 Walter Bender: Walter, as PI of the Trip Advisor grant, will inform the SL oversight board of his plans for workshops that fall under the guise promotion of Turtle Blocks but otherwise has discretion in organizing and funding these events, within the budget constraints of grant and the travel guidelines of the SFC. (Vote taken by email.)

2016-04-07

~~MEMBER MOTION 2016-08a~~ Laura Vargas (reference): All funds raised by any Sugar Labs community member in the name of Sugar Project's translations must be directed to the “Sugar Projects Translation's Fund”. (not seconded)
~~MEMBER MOTION 2016-08a~~ Laura Vargas (reference): >The present SugarLabs Oversight board appoints the current Translation's Committee, with the full responsability of reviewing, upgrading, approving and overseeing Sugar Translation Projects and Proposals made by any interested party, with special attention to Native Languages communities. (not seconded)
~~MEMBER MOTION 2016-08a~~ Laura Vargas (reference): Requests for funds will be presented to the Translation's Committee, in writing, with copy to the IAEP mailing list and the Localization mailing list, at least 72 hours in advance of the monthly scheduled "Translation Committee Meeting". Committe members shall vote during the meeting for approval by simple majority. All interested parties, must also send the proposal to the IAEP mailing list and the Localization mailing list, in advance. (not seconded)

2016-04-06

AGREED MOTION 2016-08: To approve the position of Translation-Community Manager as described at Translation-Community Manager.
AGREED MOTION 2016-07: That Chris Leonard be named to this position effective immediately.
AGREED MOTION 2016-06: That the Translation-Community Manager be paid a stipend of $1000/month.

2016-04-01

AGREED MOTION 2016-05: In keeping with the board 2010's decision on this matter from a different era, it was suggest that if a Board Member (1) fails to vote and attend pre-scheduled Board meetings for more than 12 weeks, (2) resigns or (3) dies, then the Board is empowered and encouraged to appoint a replacement for this seat. Finally, just a clarification that the Replacement Board Member would be required to defend their seat during the very next election.

2016-03-04

AGREED MOTION 2016-04: Based on Translation Proposal, Tony (and other SLOB members) should write up a job description with goals and reporting structure for a coordinator position to be submitted to the SFC.
AGREED MOTION 2016-03: Restrict email voting to 1 week going forward, to remove confusion from the current voting process, keeping focus. Board members' email votes would be required to arrive within One Week Maximum (168.0 hours) of the original motion. (Any motion that fails to pass within this 1-week sunset period, can of course be attempted again in future, e.g. if long-term overseas/off-grid/medical absences require another later vote on the same topic).

2016-02-12

AGREED MOTION 2016-02: Moving regular SLOB meeting dates to the first Friday of the month at 16UTC
AGREED MOTION 2016-01: Apply for GSoC 2016 (Lionel and Walter as co-admins)

2015-12-17

FAILED MOTION 2015-07(3 In Favor, 4 Abstentions): to pay Devin Ulibarri $500 for help organize and run the Turtle workshop in Bangkok

(See renewed motion passed on 2016-04-09.)

2015-10-12

AGREED MOTION 2015-06: Apply to GCI

2015-09-14

AGREED MOTION 2015-05: funding to file an affidavits required to maintain the registration of Sugar Labs' trademarks with the USPTO.
ACTION: Walter to recruit mentors for GCI

2015-07-06

ACTION: acknowledged the numerous contributions to Sugar from the late Marco Presenti Gritti.

2015-05-06

AGREED MOTION 2015-04: via email to add Samson Goody to the Membership Committee (DONE)

2015-05-04

AGREED MOTION 2015-03: to share survey results with community (DONE)
ACTION: Gonzalo to post results (DONE)
ACTION: Gonzalo to write to each of the respondents
AGREED MOTION 2015-02: that Claudia and Walter go to NI to discuss Sugar/OLPC future with the Zamoras
ACTION: Walter to make a first pass at culling the decisions from past meetings into one page (this page)

2015-04-06

AGREED MOTION 2015-01: appoint Icarito and Caryl to the election committee and to try to recruit a youth member to the committee.

2015-01-14

ACTION: organize a summit to discuss the future of Sugar
ACTION: do a survey to solicit feedback from deployments

0

2014-10-07

ACTION: Recruit mentors for GCI
ACTION: Recruit candidates for oversight board

2014-07-08

AGREED MOTION 2014-02: on a .UY venue for a summit in September 2014. Jose Miguel and Daniel will get back to us about specifics.

2014-03-03

ACTION: everyone solicit students for GSoC

2014-02-05

AGREED MOTION 2014-01: to Gonzalo and Manuq's proposal for Background Image Contest

2013-11-04

AGREED MOTION 2013-06: Luke to run election for oversight board again
AGREED MOTION 2013-05: to give cjl discretion over the i18n funds in the Trip Advisor grant

2013-10-18

AGREED MOTION 2013-04: we would apply again to Google Code In

2013-03-21

AGREED MOTION 2013-03: the next release will be Sugar 1.0

2013-02-25

AGREED MOTION 2013-02: to establish a category for Sugar Labs advisors/educators/friends
ACTION: Claudia and Walter will meet to start planning Turtle Art Day
AGREED MOTION 2013-01: to apply for Google Summer of Code 2013

2013-01-07

ACTION: ClaudiaU agreed to share Making Learning Visible with SLOB members (and Tonyf and JT4Sugar)

2012-05-30

AGREED MOTION 2012-05: to modify the Trademark and Local Labs pages in the wiki (See TM Policy and Local Labs Policy)

2012-05-03

AGREED MOTION 2012-04: We approved a budget of up to US $5000 for two servers.
AGREED MOTION 2012-03: Sugar Labs joins the SFC GPL enforcement program
ACTION MOTION 2012-02: Walter to bring code-of-conduct discussion to the community.
ACTION MOTION 2012-01: SLOB members to get signed agreements to the SFC regarding new SFC by-laws.

2011-12-02

AGREED MOTION 2011-09: The Sugar Labs Oversight Board thanked Bernie Innocenti and Mel Chua for their dedicated service to the community in their role as members of the oversight board.

2011-09-16

AGREED MOTION 2011-08: to keep the GSoC 2010 mentor funds as our general funds.

2011-08-05

AGREED MOTION 2011-07: to award Sugar participation certificates (See Certificate Program).
AGREED MOTION 2011-06: to give North Dakota State University authority to establish a local Sugar Lab.

2011-06-09

AGREED MOTION 2011-05: to endorse Free Software as defined here: http://www.gnu.org/philosophy/free-sw.html

2011-05-08

AGREED MOTION 2011-04: Bernie (head of infrastructure team) is authorized to approve spending tickets filed on the bug tracker up to $200.
AGREED MOTION 2011-03: to update the governance page.

2011-02-10

AGREED MOTION 2011-02: SL endorses the idea that community members have kids: means more Sugar hackers in the future !!
AGREED MOTION 2011-01: Local labs can issue Sugar certificates (and charge for this service whatever they want) but only if: (1) they maintain a page on our wiki explaining what content they use for training, where to download it, and what pricing they use; and (2) all the content they use for training is licensed under one of the licenses recommend by http://opensource.org/docs/osd and/or http://fedoraproject.org/wiki/[…]ing#Good_Licenses.

2010-12-13

AGREED MOTION 2010-10: Oversight_Board/Project_Motion
AGREED MOTION 2010-09: SL would like to acknowledge and celebrate the marriage of acaire11 and icarito : the first Sugar marriage!!!

2010-12-01

AGREED MOTION 2010-08: Each active team and local lab should propose a few delegates from that team to SLOBs. We will invite the delegates to SLOBs meetings, and rotate scheduled times during SLOBs meetings to hear reports from their team or lab.
AGREED MOTION 2010-07: The default time/day of the week for SLOBs meetings will be Thursdays at 15:00 EST (20:00 UTC)
AGREED MOTION 2010-06: If a SLOB member misses one month of regular weekly meetings in a row, twice during one calendar year, SLOBs may find a replacement for their seat.

2010-09-28

AGREED MOTION 2010-05: We, the SLOB, acknowledge and praise the efforts of the release team for bringing us 0.90!!

2010-05-07

AGREED MOTION 2010-04: to a Trademark policy.

2010-03-05

AGREED MOTION 2010-03: (1) Bundles with non-Sugar dependencies be clearly marked in ASLO; (2) We work towards a mechanism for supporting access to non-Sugar dependencies--a specific endorsement of being open; and (3) We do not restrict ASLO while we progress towards #2.

2010-02-26

AGREED MOTION 2010-02: to authorize Bernie to spec out a machine around $2000, send details to systems@ for review, decide exactly where it will be hosted, then buy it.

2010-01-22

AGREED MOTION 2010-01: to authorize Luke Faraone to ship some used hardware from the Wikipedia Foundation (12 servers) to various hosting sites. The cost should not exceed US$300.

2009-12-18

AGREED MOTION 2009-18: Sugar Labs encourages all GNU/Linux distributions to package and distribute Sugar, and if possible will assist with hosting and infrastructure. SL Marketing may strategically decide to focus resources towards specific distributions in the interest of promoting Sugar more effectively.
AGREED MOTION 2009-17: Yes, "Sugar on a Stick" should be reserved by Sugar Labs for use by the SoaS-Fedora distribution so that Sugar can be marketed effectively, until such time when a trademark policy, agreement, and process is put in place: SoaS will be the first project to go through that process.

2009-12-11

AGREED MOTION 2009-16: to adopt http://opensource.org/docs/osd as a set of guidelines for what is permitted on ASLO, for both software and content, and http://fedoraproject.org/wiki/Licensing#Good_Licenses's opinions on specific licenses where applicable, and always asking the SFC for advice when a particular license is under question.
AGREED MOTION 2009-15: SL is and should be a GNU/Linux distributor.
AGREED MOTION 2009-14: SL wishes to spread the use of Sugar and consequently works with GNU/Linux distros to produce and offer downloadable versions. This work can include helping to promote distros, and hosting them.
AGREED MOTION 2009-13: SL should not be completely neutral about promoting distros, but it should only choose to more strongly promote a distro based on technical merit and maintainer activity, and should publish the criteria it uses for making that decision. Furthermore, SL should be neutral about providing infrastructure resources (hosting, etc) to distros."

2009-12-04

AGREED MOTION 2009-12: when a DP fails to meet a deadline, the decision passes to SLOBs.

2009-11-20

AGREED MOTION 2009-11: Close the slobs@ list to just SLOBs, move current slobs@ traffic to iaep@ with a [SLOBS] subject line tag where at all possible.
AGREED MOTION 2009-10: Give a two-week deadline to the Soas DP

2009-09-25

AGREED MOTION 2009-09: We appointed a decision panel (by a vote of 3 for, 0 against, 1 abstain, 3 absent) with the following mandate:; "Investigate the situation of how SoaS should be treated by Sugar Labs, and related questions, including answers to the following:; "Should Sugar Labs be a GNU/Linux distributor, rather than just an upstream producing Sugar releases?"; "Should SL be neutral about distributions containing Sugar, and refuse to endorse one over another?"; "Should 'Sugar on a Stick' be a phrase that SL asks its community to avoid using unless they refer to the SoaS-Fedora distribution?"; Any other question the Decision Panel deems required to provide an answer to the original question:"Is the current SoaS going to be the primary way Sugar Labs distributes a Sugar-centric GNU/Linux distribution?"

2008-09-05

AGREED MOTION 2009-08: The Oversight Board acknowledged and celebrated the great job Simon has been doing on managing the 0.82 release.

2009-07-18

AGREED MOTION 2009-07: There was consensus that we have made sufficient outreach to the community that the initial list is a fair representation of Sugar Labs; we look forward to having the Membership Committee take it from http://selectricity.org/
AGREED MOTION 2009-06: There was consensus that Walter would put together a strawman election process based upon the Selectricity tool. We are targeting an August election.
AGREED MOTION 2009-05: There was consensus that we begin with just Oversight and Members committees.
AGREED MOTION 2009-04: We agreed for the need to solicit more feedback in the wiki for the design direction being proposed by Luca.
AGREED MOTION 2009-03: We agreed that further discussions with the SFLA about the merits of trademark protection is needed.
AGREED MOTION 2009-02: We agreed on the desirability of Sugar Labs participation at conferences around the world, but hope to meet the need by utilizing locals to whatever extent possible. We also discussed the desirability to have a meeting of Sugar Labs developers a couple of times per year. We discussed the possibility of an on-line meeting that leverages resources above and beyond IRC.
AGREED MOTION 2009-01: on the necessity of Sugar Labs participation in the learning community, but don't yet have a good handle on the best and most efficient means of accomplishing this.