Changes

Sugar Labs is a member project of the [http://sfconservancy.org Software Freedom Conservancy], "an organization composed of Free and Open Source Software (FOSS) projects. As a fiscal sponsor for FOSS projects, the Conservancy provides member projects with free financial and administrative services, but does not involve itself with technological and artistic decisions." While we benefit from the numerous services provided by the conservancy, we are also under an obligation to abide by its mission--promoting FOSS projects--and work within its administrative structure. Below is a set of administrative procedures for routine transactions with the Conservancy. If you have any transactions that fall outside of those listed below, please contact slobs AT sugarlabs DOT org.  

Sugar Labs is a member project of the [http://sfconservancy.org Software Freedom Conservancy], "an organization composed of Free and Open Source Software (FOSS) projects. As a fiscal sponsor for FOSS projects, the Conservancy provides member projects with free financial and administrative services, but does not involve itself with technological and artistic decisions." While we benefit from the numerous services provided by the conservancy, we are also under an obligation to abide by its mission--promoting FOSS projects--and work within its administrative structure. Below is a set of administrative procedures for routine transactions with the Conservancy. If you have any transactions that fall outside of those listed below, please contact slobs AT sugarlabs DOT org.  

Finance administrator contact at the SFC currently is bkuhn AT sfconservancy DOT org.

accounts-payable AT tix DOT sfconservancy DOT org is the place to write if you’re asking Conservancy to send money to someone. This includes reimbursements for travel and other project expenses, contractor payments, payments for conference services, and so on.

 

accounts-receivable AT tix DOT sfconservancy DOT org is the place to write if Conservancy should expect to receive money from someone, or for customer service after they’ve sent the Conservancy money. Write here if you want the Conservancy to send an invoice to someone (including invoices after payment), to let the Conservancy know about conference sponsorships, or to give the Conservancy a heads-up about what an incoming check is for.

 

accounts-taxinfo AT tix DOT sfconservancy DOT org is the place to send tax documents like W-8BEN, W-9, etc. You usually won’t need to write the Concervancy here directly; they will write people from this address as needed.

=== Request for payment ===

=== Request for payment ===

Some Sugar Labs projects have a budget (e.g., Google Summer of Code). Typically there is a project leader who has put together a budget that has been vetted by the Conservancy (See [[#Project proposal approval]]). If you have incurred a project-related expense, please submit a copy of your receipt to conservancy AT sfconservancy DOT org along with a brief explanation of the expense. Please be sure to include reference to the specific project for which the expense applies.

Some Sugar Labs projects have a budget (e.g., Google Summer of Code). Typically there is a project leader who has put together a budget that has been vetted by the Conservancy (See [[#Project proposal approval]]). If you have incurred a project-related expense, please submit a copy of your receipt to accounts-payable AT tix DOT sfconservancy DOT org. along with a brief explanation of the expense. Please be sure to include reference to the specific project for which the expense applies.

Similarly, if you need to invoice Sugar Labs, please submit your invoice along with a reference to a project to accounting AT sfconservancy DOT org.

Similarly, if you need to invoice Sugar Labs, please submit your invoice along with a reference to a project to accounts-payable AT tix DOT sfconservancy DOT org.

'''Please note''' that [[https://wiki.sugarlabs.org/go/Finance finances]] are routinely processed around the ides (15th) of each month. (Hence the latency in payments after approval can be up to 30 days.)

'''Please note''' that [[https://wiki.sugarlabs.org/go/Finance finances]] are routinely processed around the ides (15th) of each month. (Hence the latency in payments after approval can be up to 30 days.)

Initial contact will be made within two weeks of receipt of a request.

Initial contact will be made within two weeks of receipt of a request.

[[Category:General public]]

[[Category:General public]]

[[Category:Governance]]

[[Category:Governance]]